Cover letters are an important part of many professional job applications, and an effective cover letter can help you promote yourself for the job. A compelling cover letter allows you to make a strong first impression on your employer by highlighting your qualifications and demonstrating your enthusiasm and fit for the position.
A cover letter is a formal application that introduces you to prospective employers and highlights your qualifications and relevant skills. Whether you're looking for your first job, changing careers, or simply exploring new job opportunities, writing a great cover letter can be intimidating at first.
However, with the help of the right knowledge, writing one can be easy and less time-consuming. It is very important to understand which cover letter sample to use and how to create your letter using a cover letter template. In this article, we will discuss the various types of cover letters and the steps to creating one. We will also look at the free cover letter templates for each type.
Different Types of Cover Letter Templates
There are numerous types of cover letters depending on a variety of situations. The most common type of cover letter is the application cover letter, which is submitted during the job application process. Here are the primary types of cover letter templates:
1. Application Cover Letter Template
Subject Line: Application for [Job Title] Position – [Your Name]
Hello, [Hiring Manager's Name],
I'd like to express my genuine interest in the [position] posting with
[company name], which I discovered on [how you learned about the position].
While reviewing your company's website, I discovered that your company is a leader in [congratulate them
on their awards, philanthropy, innovation, and status as an industry leader]. I'm especially interested
in working with you in [specific area/department] because I believe [what you find
interesting or inspiring about the company] is the most important factor in marketing and business.
My keen [skills] have been well demonstrated over [the number of years you've worked]
in [the areas you've worked in]. I currently work in a [position], focusing on
[important projects], where my attention to detail and [other skills] were critical
to the achievement of my team and [project, challenge, task].
I have gained experience in [concepts or responsibilities outlined in the job description], as well as
how to meet and exceed [goals, standards] established by the companies for which I have had the privilege
of working.
I believe I am prepared to take on the exciting challenges of this position, and I hope you will allow me to discuss
my qualifications with you further during an interview. I have included a copy of my resume with this application for
your review. Please contact me if you require any additional information.
Thank you for your time and consideration.
Regards,
[Your Name]
2. Prospecting: Free Cover Letter Template
Subject Line: Enquiry About New Positions Related to [Job Position] in Your Organization
Dear [Hiring Manager's Name],
I'm writing to inquire about open positions at your prestigious organization. I learned about [company name]
through [reading a journal, conducting an online search, or other means]. I found
[what is interesting or exciting about their work or why you want to work for this company] fascinating.
I'm interested in the [position you're looking for] at your company. Are there any upcoming job openings for that position?
I believe that my skills and qualifications are a good fit for your business's requirements. I have [education or experience]
in [your industry] and [years of experience] in [another skill or industry related to the job].
For my [skill] and professionalism, I received [compliments, promotion, award] from one of the companies
where I worked.
I've enclosed my resume for your review, and I would appreciate the chance to discuss the role with you further whenever it's convenient for you.
My mobile phone number is [your phone number].
Thank you for your time and attention. I look forward to discussing open positions with you.
Yours Sincerely,
[Your Name]
3. Networking: Free Cover Letter Template
Subject Line: Is There Any Open Position For [Job Name]?
Dear [Hiring Manager's Name],
[Name of mutual contact] suggested that I contact you about the [position] currently open at your company.
My goal is to work in a [position] in an innovative and professional company. I have over
[years of experience] in [area of experience], and I meet all of the qualifications
listed in the job description.
I have enclosed my resume for your review. Some key areas that may be of interest to you and your company include:
- [Experience with active verbs like managing, organizing, developing, implementing, etc.]
- [Relevant technical skills, such as proficiency in specific software relevant to the job position]
- [Your best skills, such as customer service, meeting deadlines, collaborating, etc.]
- [Summary of any excellent outcomes from a work project you completed or managed]
If you are seeking a professional who is willing to [adapt, lead, go above and beyond, etc.] and who can
[explain what you bring to the company], I would be interested in discussing the position and your company's
requirements further. I will contact you within a week to follow up on this letter.
Thank you very much!
Yours Sincerely,
[Your Name]
4. Informal Cover Letter Samples
Subject Line: [Job Title] Application – [Your Name] Cover Letter and Resume Enclosed
Hi [Hiring Manager],
I hope you're well!
I'm writing to apply for the [Position] role at [Company Name].
I've been following your team's work for several months and am very impressed by [something unique
about the company or team].
A little bit about myself: I've spent the last [X] years working in [Industry/Field],
honing my skills in [Relevant Skill 1] and [Relevant Skill 2] for [Results and Impact].
I am excited to bring that same energy and effort to your team. I have attached my resume for further details.
I am excited about the opportunity to contribute to [Company Goal or Project], and my background in
[Industry/Field] would make me an excellent fit. I'm eager to get started and make an immediate positive impact.
Thank you for considering my application. I'd like to learn more about how I can help your team.
Best Regards,
[Your Name]
Subject Line: Seeking [Job Title] Role in your Organization
Dear [Hiring Manager],
I'm excited to apply for the [Position] position at [Company Name].
As an experienced [title] with [X] years of experience, I possess the
[1-2 specific skills and qualifications from the job description] required to succeed in this position.
With [X] years of experience in [Industry], I've acquired valuable transferable skills,
such as [Relevant Skills], which will benefit your team. I am confident that I can quickly adapt to the
demands of this new role and make a significant contribution to your organization.
Given my experience, I'm eager to contribute to your team at [Company Name]. Thank you for your time and
consideration; I look forward to discussing my qualifications further.
Warm Regards,
[Your Name]
Subject Line: Applying for the Post of [Job Name] - [Application Number]
Dear [Hiring Manager],
With [X]+ years of expertise in the [Industry], including [X]
years of [Specialization], I was delighted to see an opening for the [Job Title]
at [Company Name].
In previous roles, I consistently increased profits by [Percentage]% year-over-year using
[Skill 1], [Skill 2], and [Skill 3]. I'm passionate about
using [Skill 4] to inform decision-making and identify growth opportunities, as evidenced by my
[Strategy] for a flagship product line, which increased market share by [Percentage]%.
As a senior-level candidate, I'm excited to contribute my leadership and expertise to a dynamic and innovative team.
With an employee retention rate of [Percentage]%, I am committed to fostering a culture of collaboration
and continuous learning. I am excited about the opportunity to contribute to [Company Name’s] growth and success.
Thank you for reviewing my application. Please contact me at [Contact Information] to discuss my
qualifications further.
Yours Sincerely,
[Your Name]
7. Short Cover Letter Sample If There is Gaps In Your Employment
Subject Line: Application for [Job Title] Position – [Your Name]
Dear [Hiring Manager],
My name is [Your Name], and I'm excited to apply for the [Position] position at
[Company Name]. As an experienced [title] with [X] years of experience,
I possess the [1-2 specific skills and qualifications from the job description] required to succeed in this position.
During a recent break from work, I focused on personal development and skill enhancement through
[titles of relevant certifications, education, or training]. These experiences have increased my knowledge
of [1-2 specific keywords from the job description].
I'm excited to contribute my passion and expertise to your team at [Company Name]. I am committed to doing
my best work and collaborating with others to achieve [specific outcome from the job description].
Thank you for your time and consideration; I look forward to discussing my qualifications further.
Yours Sincerely,
[Your Name]
8. Short Cover Letter Sample - Career Transition
Subject Line: [Name] - Applying for the Job of [Job Position]
Dear [Hiring Manager],
I'm excited to apply for the [Position] position at [Company Name]. With a diverse background
in [Previous Industry/Field], I'm eager to shift my career focus to [New Industry/Field],
and this position is an excellent opportunity to do so.
With [Number of Years] of experience in [Previous Industry/Field], I bring valuable
transferable skills such as [Relevant Skills] that will benefit your team. I am confident that I will
quickly adjust to the demands of this new role and contribute significantly to your organization.
I'm excited about the opportunity to join a company that values innovation and growth, and I'm eager to contribute my unique
perspective and skill set to your team. Thank you for your time and consideration, and I look forward to the opportunity to
discuss my skills further.
Yours Sincerely,
[Your Name]
9. Short Cover Letter Example - Internships
Subject Line: [Name] - Applying for the Internship, [Application Number]
Dear [Hiring Manager],
I am writing to express my keen interest in the [Internship Position] at [Organization Name].
As a college student majoring in [Major], I've developed a strong interest in [Field of Interest]
and am thrilled at the prospect of contributing to [Brief Description of Organization's Mission].
During my [X]-hour practicum at my school's [Department Name], I [Bullet With Impact or Result].
I also [Bullet With Impact or Result].
My practical skills in [Skill 1], [Skill 2], and [Skill 3] make me a strong candidate
for this internship. I'm dedicated to making a positive difference in the world, and I believe [Organization Name]
is the ideal place for me to begin.
I am excited to learn from your team while contributing my skills to [Specific Type of Efforts].
Thank you for considering my application. Please contact me at [Contact Information] if you have any further questions about my qualifications.
Yours Sincerely,
[Name]
10. Teacher Cover Letter Example
Subject Line: Applying for the Role of [Subject Name] Teacher
Dear [Principal],
With five years of experience teaching high school and a master's degree in Chemistry, I believe I am an excellent candidate
to take over the science teaching role left vacant by Stacy Jones' retirement. I taught Chemistry at John Smith High School
in Jacksonville, instructing students at every level and assisting with the annual science fair.
I stay current on advancements in teaching and chemistry by reading professional literature and attending conferences
held by the American Association of High School Science Instructors. I have also volunteered at the community center,
tutoring students of all levels in general sciences.
I am excited about the opportunity to join this community and educate students at Rosewood High School. Please review my resume,
which is included. I will reach out next week to arrange a time for an interview.
Thank you for considering my application.
Regards,
[Your Signature]
11. Nursing Cover Letter Example
Subject Line: [Your Name] - Applying for the Job Posted on [Platform Name], [Application Number]
Dear [Hiring Manager],
Five years ago, I started my first shift as an emergency room nurse, experiencing a mix of exhaustion and satisfaction. I am
honored to continue in this field, enjoying the dynamic setting and the chance to care for patients and support my colleagues.
I am submitting my application for the Emergency Room Nursing Lead position, confident that I can make a meaningful contribution
to your team. My record of success in patient care is detailed in my attached resume.
I have reviewed the requirements for this position, and I am confident in my qualifications and experience. I have been a licensed
nurse for over five years, holding a [Degree Name]. My background includes experience in emergency rooms in major hospitals,
where I am well-versed in regulations and procedures. Additionally, I am skilled in leading a team to ensure smooth operations,
even during the most demanding shifts.
I would appreciate the opportunity to meet with you to discuss my skills and your requirements at a convenient time. In the meantime,
please review the remainder of my application materials, where you will find all necessary information.
Regards,
[Your Signature]
12. Business Analyst Cover Letter Example
Subject Line: Applying for the Role of [Job Position]
Dear [Hiring Manager],
I am submitting my application for the business analyst position advertised on your company's website. I value teamwork but am also
comfortable working independently. I have strong interpersonal skills and a focus on using data for critical thinking. I am constantly
seeking new ideas and solutions to improve the company's efficiency.
While working at XYZ Group, Ltd., I introduced a plan that resulted in a 15% decrease in unnecessary business costs within a year.
I oversaw project management and data collection to effectively improve business models. Consequently, I was recognized as a top-performing
employee and praised by key stakeholders.
I am excited about the opportunity to join your team and am confident that my experience, skills, and extensive knowledge can enhance
the company's operational efficiency. I appreciate your time and consideration and look forward to speaking with you soon.
Regards,
[Your Signature]
How to Write a Professional Cover Letter?
A cover letter should be tailored to the job you're applying for and include the essential components. After considering a few key elements, here are different steps for creating an effective cover letter:
1. Research the Company
Preparation is critical for a successful application. Begin by thoroughly reviewing the job description to ensure that your professional skills and qualifications are aligned. Create a checklist that highlights:
- Notable professional accomplishments from previous roles.
- Volunteer experiences that highlight the skills outlined in the job description.
- Relevant skills involving both technical abilities as well as interpersonal strengths.
- Academic credentials, such as certificates and licenses.
- Relevant awards and distinctions.
Then, start researching the company to understand its core principles. This foundation allows you to create a personalized cover letter that reflects your genuine interest in the company and position.
2. Choose a Cover Letter Template
It is recommended that you use a professional template to ensure that your cover letter is well-organized and optimized for applicant tracking systems. Begin with the free cover letter template or browse cover letter templates from Neo to find your ideal match.
3. Add a Professional Header
Add a professional header to the top of your cover letter, following the standard business letter format. The header should contain your name, address, telephone number, and email address, and it can be aligned to the left or center of the page.
4. Include your Contact Information
Ensure that your signature includes your full name, city, state, ZIP code, phone number, and professional email address (for example, "johndoe@domain.com" rather than "soccerplayer45@email.com"). If you are interested in creating your custom email address at cost-effective rates, then Neo can help to create a personalized email address for professional reasons.
If applicable, include links to your profile or an online portfolio to provide context and demonstrate your expertise.
5. Include the Recipient’s Contact Information
First, enter the current date, followed by a space. Then, include the hiring manager's name and title, as well as the company address and email address.
6. Greet the Hiring Manager
To establish a personal connection, address the hiring manager's name whenever possible. If you are unsure about their gender, use their full name (e.g., "Dear Alex Taylor").
If you know the hiring manager's gender, you can address them as "Mr." or "Ms." (e.g., "Dear Mr. Smith" or "Dear Ms. Johnson"), but avoid titles like "Mrs." or "Miss" to avoid assumptions about married status.
7. Write a Compelling Introduction
The first few sentences of your cover letter act as your elevator pitch, so make sure you clearly and effectively explain why you're the best candidate for the position.
Begin with a compelling introduction that expresses your enthusiasm and corresponds to the job requirements. This will draw the hiring manager's attention and encourage them to read on.
8. Write the Body Paragraphs
Your cover letter's body paragraphs should highlight your qualifications for the position.
To write a professional cover letter with interesting body paragraphs, use the professional tips given below.
- If you have prior work experience in your desired role or industry, describe your accomplishments and use numbers to quantify the outcomes of your actions.
- If you're looking for your first job, associate it with a personal or school task, extracurricular activity, or internship.
- Highlight relevant skills from your previous work experience and explain how they can be applied to the job.
9. Write a Closing Paragraph
Write a closing statement for your cover letter that expresses your excitement about the prospect of working with the employer and your confidence in your ability to succeed in the position.
Remember that you're writing a cover letter for a specific person, so express gratitude for their time and consideration.
You should also encourage the recipient to follow up (for example, "I look forward to further discussing my qualifications with you"). A "call to action" in the cover letter's closing paragraph demonstrates to hiring managers that you are serious about the job and confident in your qualifications.
10. Sign-Off
Signing off on a cover letter professionally shows your attention to detail, professionalism, as well as respect for the hiring manager and their organization.
A professional and strong ending demonstrates that you are serious about the job and have spent the time to write a well-written and thoughtful cover letter.
Conclusion
Creating a memorable cover letter requires customization, relevance, and clear, engaging language. Including an impressive cover letter at the start of your CV allows you to impress the person in charge of hiring. It also allows you to shape their perspective before you actually meet them.
When writing a cover letter, begin with a formal salutation, present yourself and the job you're seeking, showcase pertinent qualifications and background, discuss your enthusiasm for the position, and finish with a request for follow-up. Customize every cover letter template for the individual job and company, demonstrating your comprehension of their requirements and your ability to fulfill them.
Frequently Asked Questions(FAQs)
1. What is the ideal length for my business cover letter?
Make sure your business cover letter is brief yet powerful; it should ideally be limited to one page and consist of three to four important paragraphs.
2. What makes a strong opening statement for a cover letter?
An effective opening sentence in a cover letter needs to capture the reader's interest by presenting yourself and stating your reason for writing. Think about beginning with a notable achievement or a passionate comment about your interest in the role.
3. What is the proper way to begin my cover letter?
Begin your cover letter by using a formal salutation, like "Dear Hiring Manager," or if feasible, direct it towards a particular individual. Next, present yourself and specify the role for which you are submitting your application. Provide a concise summary of your reasons for being interested in the position and what you can contribute.
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