Professional email address generator

Create your professional email address in 2 minutes

How to create a professional email address

Professional email address generator - brand

Enter yours & brand's name

Enter your name and your brand's name. Next, connect your existing domain name OR get a new one for free from Neo.

professional email address generator format

Pick an email format

Our tool will generate a list of relevant professional email addresses for you based on your existing domain name OR your brand name.

professional email address generator - setup

Set up & get started

Register your email address within minutes and set up your account. Customize settings— add signature, email forwarding, auto-responses.

Why do you need a professional email address

Please note: To enable people to view and book a service, ensure that you mark the service as Active while adding it.

Higher
engagement

Enjoy up to 40% more open rates on your emails.

Brand
identity

Strengthen your brand with every outgoing email.

Trust and
credibility

Show your customers that you mean business.

Security and
service

Be assured of top-notch data security measures and customer service with a business email address.

Neo's powerful email features

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3 tips for creating a professional email address

1. Use a custom domain name

To look professional, your email address should be based on a serious-sounding domain name—this reassures prospects that you are serious about your work and not just another fly-by-night startup or, worse, a scammer.

Example:

  • Professional address: sales@smartech.co.site
  • Free/generic address: sales.smartech@gmail.com

Pro tip: Use your brand name consistently across your email address, website, and social media handles.

2. Choose a memorable naming convention

A professional email address should be simple and straightforward; you don’t want to miss opportunities because prospects or clients got your address wrong!

The simplest convention is to use your first and last name without numbers or unnecessary characters.

Example:

  • Crisp and memorable email address: jane@smartech.co.site
  • Forgettable address: jane-1991@smartech.co.site

Pro tip: If your name is already taken or if it's too long, you can mention your profession or specialization.

professional email address generator ideas

3. Add a display name

Your display name is what appears in the “from” line of recipients' inbox. It should be professional and help identify you as a legitimate sender from a real company.

You can use your first and last names (e.g., Jane Doe) or include your brand name (e.g., Jane from Neo). This helps establish trust and keeps you out of recipients' spam box.

professional email address generator display name

The Neo promise

Data
Encryption

Data encrypted at rest and in transit with 256-bit ciphers.

Two-Factor Authentication

Stay extra safe with a second layer of authentication.

Hosted on AWS

Designed with reliability and uptime in mind.

24x7 support

Round-the-clock customer support for your queries.

Frequently Asked Questions

What are the benefits of having a professional email address over a free one?

A professional email address reinforces your brand, enhances credibility with customers, and contributes to a consistent corporate image. Unlike free email services, a professional email address is customizable, making it easier for your clients and partners to remember and associate with your brand.

Can I create a professional email address without a domain?

You need a domain name to create an email address. If you don’t have one, Neo can help you find the perfect domain name for your brand for free as part of setting up your professional email.

Can I use Neo’s Professional Email Generator for free?

Yes, you can use our email address generator to generate ideas for free. You can use your existing domain name or get one for free from Neo. To claim the desired address, you can start with a free trial of Neo.

How does Neo’s Professional Email Generator work?

Neo offers free domain names using the extension .co.site, i.e., yourbrand.co.site. We use your name and the brand name provided by you and run a domain availability for free before offering domain name suggestions. If a domain name that matches your brand exactly is not available, we’ll offer you close matches that are available.

Is it possible to create multiple professional email addresses under one domain?

Absolutely. We understand that as a growing brand, you would want to create multiple accounts for various team members or functions such as sales, inquiries, or support. Neo supports the creation of multiple email addresses under a single domain to maintain brand consistency and professionalism

Can I migrate my existing email to Neo?

Yes, Neo offers easy migration tools to help you seamlessly transfer existing emails without losing data.

How long does it take to set up a professional email address with Neo?

Neo’s Professional Email Generator can put together email address options for you in seconds. Once you’ve chosen your email address and set up your account, setting up your professional email takes just a few minutes and you can use your new email immediately.

How many professional email usernames can I create?

There are no limits with Neo. Start with what you need and scale effortlessly as your brand/team grows.

Can I access my professional email from mobile devices?

Yes, Neo’s professional email is fully compatible with all major mobile devices and email clients. This means you can manage your email communications from anywhere, at any time.

How can I ensure my professional email address is secure?

Neo provides robust security features, including encryption, spam protection, and advanced authentication protocols to ensure your communications are secure and private.

Does Neo offer customer support for setting up and managing professional email addresses?

Yes, Neo provides 24/7 customer support to assist with any questions or issues in setting up or managing your email. Our team can help you with everything from domain selection to account configuration.

Can I integrate my professional email with other business tools?

Neo’s professional email seamlessly integrates with various business tools, including calendars, contact managers, and cloud storage solutions, helping you streamline your workflows and increase productivity.

What happens to my email data if I cancel my Neo subscription?

If you decide to cancel your Neo subscription, you can export all your emails and data. Neo provides guidelines and support on securely transferring your data from our system to ensure you don’t lose any important information.

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