Custom professional emails provide a centralized communication method, whether you’re a job seeker, running a business, or simply looking to expand your business network. Creating a custom professional email enables you to store, send, and receive all work-related messages in one place, helping you to get in touch with people or businesses that help you grow.

For instance, if you’re sending a proposal to a prospective client after an insightful meeting using your email address, like jacksmith9011@gmail.com, it looks unprofessional. It will not significantly impact the recipient’s mind as a custom professional email will have.

Imagine sending an email to your prospective client using a custom email address with a custom domain name, like jack_smith@contentwriting.pro. If you are interested in creating your custom email address, then this article will guide you through how email for professionals looks and how to create one for you at cost-effective rates. 

Usually, creating a custom email address comes with domain registration and buying an email hosting plan. However, Neo offers domain registration with .co.site domain extension complimentary with all its email hosting plans. So, with Neo, you only need to pay for email hosting plans (the plans start from $1.86/month), and you will have to pay domain renewal fees annually. 

Way 1: Create a Custom Professional Email Address with Neo (Without a Domain)

If you’re looking to create an email for professionals without a domain, Neo can be your ultimate choice. With Neo, you can create a polished email account that shapes your business into a professional image and authenticates your brand. Follow these easy steps:

Step 1: Go to the Official Website.

Visit the Neo website and click the Get Started for Free option at the top right corner. 

Step 2: Register a Domain Name on Neo

Click on "I need a new domain name," then click "Get a new domain."

Step 3: Enter Your Desired Domain Name

In the next step, you need to type your desired domain name and check whether it’s available. If it is, you can get it free by clicking on the “get free domain” option.

Step 4: Create Your Account and Configure Your Business Email Account

Next, enter your details to create your customer account on Neo. 

Once you have completed the above steps, you can easily set up your custom professional email inbox. Now, you have to configure your business email inbox settings and create a professional admin email address, like jacksmith@contentwriting.co.site. 

You can also create other email addresses. This first mailbox can be your admin email address, which you can change later if necessary. You can also add email aliases. 

This email is for professionals. You can use it to explore Neo’s features for 15 days (a free trial) by selecting and paying for the most suitable pricing plan. 

Way 2: Create an Email for Professionals with Neo (With an Existing Domain)

If you already have an existing domain, follow these easy steps to create an email for professionals. This guide will help you point your domain to Neo.

Step 1. Visit Neo

Go to Neo’s official website and then select “Get Started for Free” on the main page.

Step 2. Select the First Option

From the two available options on your screen, choose the first one, “I already own a domain.”

Step 3. Enter your Registered Domain

Enter your already registered domain (e.g., yourname.com) and check its availability to set up an email for professionals.

Step 4. Create your Neo Account

Lastly, you must create your customer account to manage your mailboxes and billing. Enter your full name and existing email address, set a password, and then click on “Create customer account” to complete the process.

After creating your account on Neo, you can create your business email inbox and add email aliases. You can also create new email addresses for your team members.

Once you create your Neo account, select a pricing plan that fits your budget and make a payment. You can now use your email for professionals for free for 15 days with Neo’s free trial, create your business mailbox, and add email aliases.

Alternate Way: How to Create Email for Professionals for Free: Step-by-Step Process

Here’s an alternative way to create a custom email address for professionals: 

Step 1: Choose a Reliable Email Hosting/Service Provider

The first step in creating an email for professionals is to find a reliable email service provider that offers domain registration, such as Google Workspace, Zoho Mail, Bluehost, and Namecheap. 

Several email hosting providers offer outstanding features, such as virtual meeting platforms, digital calendars, easy document-sharing options, and more, which are useful for seamless collaboration within your organization. However, selecting the right hosting provider depends on your budget and needs. 

For instance, if you’re running a small business with employees, then you may need an email account with several more features than if you’re an independent freelancer.

If you’re still unclear, then here are some useful factors that you should consider while choosing an email service provider:

• Choose a reliable email service provider that enables you to access your custom professional email account when you need it.
• Safety is the most important aspect in this age of information. Therefore, your provider should ensure the safety of your messages and protect your account. It should keep your important information and private messages secure from any unauthorized access.
• Choose an email service provider that offers seamless integration of tools, software, and programs that are relevant to you and your business.
• Choose an email provider with a user-friendly interface. This will help new users easily navigate and learn to use software.
• Don’t overlook the storage capacity. Always choose a service provider that offers email storage capacity that matches your need for storage. 

Step 2: Register a Domain Name

To create an email for professionals, you need a registered email domain name. If you already have a domain name, then it’s good, but if not, then contact your email host provider; they will help you register your domain. Some of the email hosts enable you to buy a domain name in the same email service package; however, others may ask you to purchase a domain through another service.

The best aspect of registering a domain name is that it enables you to customize your email for professionals with the name of your organization or business. Here’s a table that can help you choose the best domain extension as per your profession and email domain name format: 

Note: The price of the domain name during registration will change depending on the domain extension chosen. 

If you are not interested in going for personalized domain extensions, then here are some common email extensions that you can use: 

Step 3: Choose a Custom Address

It is essential to decide on a decent and custom professional email address format. Usually, a custom professional email address for individuals uses their first name, last name, or first and last name initials along with their company’s name. These are some common examples of employee custom professional email addresses:

• dante.sterling@softtech.com
• gsamsa@softwaredev.com
• isabelle@techcompany.com

Step 4: Integrate Your Domain with Your custom professional email Account

Once you register your domain, choose your email address. You can also set up your domain with your custom professional email account through the service provider site. Remember, if you are using the same hosting platform to register a domain name, you still need to connect your domain with a client email. However, the process of connecting your domain with your custom professional email account may differ by service platform. It’s advisable to follow the instructions provided by your email service provider to set up your account. 

Step 5: Integrate Your Email Account with Business Relevant Tools and Features

After creating your email for a professional account, you can set up the tools and features that are relevant to you and your business’s needs. For instance, you may want to add some team members to your email service or set up calendars, automated marketing programs, and scheduling routine email software for your clients and customers. 

Top 4 Email Service Providers for Professional 

If you are unsure which email service provider you should consider, check out the providers mentioned below. We have discussed the top 5 email service providers along with their key features, pros, cons, and pricing details.

1. Neo

Neo is a secure, reliable, ad-free platform for creating an email address for professionals with a free .co.site domain for individuals or businesses. It has customizable pricing plans and a 15-day free trial. With Neo, you can create a custom professional email address in just a few minutes with an easy-to-follow setup process.

Additionally, its all-purpose email management platform provides read receipts, email forwarders, and efficient email storage-like features to improve your online experience.

For professionals, choosing a platform offering plenty of features at cost-affordable rates is essential. It offers three pricing plans: Starter, Standard, and Max. So, with Neo, you can get complimentary website hosting (one-page website) and a custom domain name on all email hosting plans. Besides, it has a Growth Suite to support your email campaigns and AI-powered tools to simplify email management. 

Key Features

• Storage up to 100 GB for growing businesses
• Email and calendar for streamlined communication
• One-page website builder (even without domain)
• Send bulk emails and track engagement
• Schedule meetings easily
• AI-powered email writing 

Pros

• User-friendly interface
• Pre-designed email templates
• Support multiple accounts

Cons

• Limited free trial
• No offline functionality

Pricing

• Starter Plan: $1.86/mailbox/month (Include mailbox storage up to 15 GB, email sending limits of 500/day, 50 read receipts, and 1 email forwarded)

• Standard Plan: $3.74/mailbox/month (Include Mailbox storage up to 15 GB, priority inbox, 1000/day email sending limit, read receipts, 3 email forwarded, and access to Smart Write)

• Max Plan: $7.49/mailbox/month (Include mailbox storage up to 100 GB, priority inbox, 1000/day email sending limit, read receipts, 3 email forwarded, custom signature, and access to Smart Write)

2. Gmail

A widely-used email service that excels in integration with Google’s collaboration tools, offering a robust free tier with generous storage. It is ideal for both personal and business use and has comprehensive collaboration features.

Key Features

• 15 GB free storage space
• Email scheduling and snoozing
• Self-destructing messages
• Integration with Google Workspace tools

Pros

• Excellent free offering with plenty of storage
• Seamless integration with other Google services

Cons

• Confusing folder/label organization
• Shows ads in the free version

Pricing

• Business Starter: $7.20 per user per month
• Business Standard: $14.40 per user per month
• Business Plus: $21.60 per user per month
• Enterprise: Contact Sales

3. Outlook

Microsoft’s email solution, Outlook, provides a user-friendly experience and deep integration with Microsoft 365 apps. It is Ideal for users who are comfortable using existing Microsoft products.

Key Features

• 50 GB email storage for business users
• Integrated calendar and meeting tools
• Custom email domain support
• AI-powered features with Copilot (addon)

Pros

• Clean, familiar Windows-style interface
• Excellent Microsoft 365 integration

Cons

• Relatively expensive business plans

Pricing

• Microsoft 365 Personal: $6.99 per month
• Microsoft 365 Family: $9.99 per month
• Microsoft Business Basic: $6 per month

4. ProtonMail

A privacy-focused email service that prioritizes security through end-to-end encryption. It is best suited for users who prioritize data privacy and secure communication.

Key Features

• End-to-end encryption
• Self-destructing emails
• Link confirmation for phishing prevention
• Zero-access encryption

Pros

• Superior privacy and security features
• User-friendly interface

Cons 

• Limited storage on free plan (1 GB)
• Higher pricing compared to other providers

Pricing

• Free plan available  (including 1 GB of storage, 1 email address, and 1 user)
• Mail Plus: $4.99 per month
• Proton Unlimited: $12.99 per month
• Proton Duo: $19.99 per month
• Proton/ Business: $14.99 per user per month

Comparison Table

Below, we create a comparative table for the top 4 email service providers based on their key features, pros, cons, and pricing plans. Let’s check out:

Wrapping Up

Creating an email for professionals with a custom domain strengthens brand credibility. The good news is that most email providers, such as Neo, offer this service with low-cost plans along with several outstanding features like significant storage capacity, follow-up reminders, undo sends, and more. However, crafting a perfect custom professional email address requires you to take a few steps, such as always using your real name, period or underscore, or some words relevant to your work.

In addition, there are some points that you should avoid while creating a custom professional email, like using nicknames, numbers, symbols, etc. Try to keep your professional and personal email separate. While creating an email for professionals is a straightforward process, some people find it daunting and time-consuming.

Fortunately, there are good email service providers available that offer a solid, custom professional email address with easy setup. One of them is Neo, which offers its users both with and without domain custom professional email creation options. If you are looking for a cost-effective and easy-to-use interface, then visit Neo today. It will set the stage for your brand to shine.

Frequently Asked Questions (FAQs)

1. What is an email for professional accounts?

Email for professionals is used for business communication. It differs from personal custom email address by using your company domain instead of generic providers like Gmail or Yahoo. Professional accounts often come with additional features like increased storage, collaboration tools, and enhanced security.

2. Why should I use a custom professional email account?

Custom professional email accounts create a more trustworthy and reliable impression. They are also easier to manage and integrate with other business tools.

3. How to create a custom professional email account?

There are several steps that you need to follow to create an email for professionals:

• Select a reliable email service provider like Neo, Google Workspace, or Microsoft 365.
• If you don’t have a domain, then register a domain name for your profession.
• Use your name, department, or service to create a custom professional email address.
• Connect your domain to your email account through your host’s settings.
• Link your email with calendars, marketing software, and other relevant business tools.