Setting up a business email account is one of the first things you should do as an emerging business owner. Whether you're working for a company or running your business, you need a reliable email service provider for your email marketing efforts and a better online presence.

However, how will you find the best business email service providers based on diverse user insights? If you've ever visited Reddit, a platform that encourages users to initiate discussion threads, you'll notice a huge number of email service providers popular among its user base.

So, it is quite difficult to choose the right platform, as reviews are based on varying user experiences and requirements. For instance, some users may recommend an email hosting service for a small company, whereas some reviews may be aimed at larger corporations.

In this guide, we will learn how to choose a business email service on Reddit and review the top choices that we've researched and evaluated to help you find the most effective email service provider.

For instance, Neo offers a unique solution by including a domain name with its business email service. Not only does it give your email address a unique and professional look, but it also includes a one-page site that can be used as a digital business card, allowing you to showcase important information about your business, services, or products. 

How to Find a Reliable Business Email Reddit?

Reddit is a social media website that consists of various communities, known as subreddits, where users share content, participate in discussions, and upvote or downvote content or posts based on relevance and quality.

This will indicate whether the Reddit member thinks the post is good or not. Upvotes and downvotes appear to the left of the link preview unless a subreddit has turned them off. According to Reddit, there are more than 91 million daily visitors and over 100,000 active communities, including more than 16 billion posts and comments. 

In 2024, Reddit content increased its position in Google search results, particularly for product queries. Let's look at how Reddit will help you locate a reliable business email service provider:

• Use High Domain Authority: Reddit has a high domain authority, which makes it a reliable source for search engine algorithms. For example, you may look for the best business email service to see a list of user-generated posts and content, along with their upvotes and downvotes.
• Get Diverse User Base: Reddit's diversified user base includes users with a wide range of interests and niches, as well as those familiar with the top business management tools.
• Find User-Generated Content: Reddit is an important hub for user-generated content, which makes it an excellent resource for organic SEO. Thus, you can search for a variety of specialized keywords, such as affordable business email service, and receive high-quality, relevant information.

However, to make your work easier, we have researched the top business email services, which are ranked based on affordability, ease of use, flexibility, compatibility, and online ratings. 

Top 10 Business Email Service Providers

Here are the top 10 business email service providers that will help you establish a strong online presence.

1. Neo

Neo provides a professional email hosting solution and a growth suite to assist small businesses in streamlining their operations. Professionals and businesses can use Neo to get a custom email address and a free domain. Neo also allows users to manage their calendars and contacts, create their first website, and build strong customer relationships using email marketing and appointment scheduling tools.

Neo ranks first on our list of the best business email services because it is affordable and offers additional features, such as free business management tools, at no extra cost.

Key Features

• Powerful and easy-to-use calendar and email system with 100GB of storage.
• Contains a free domain name along with a one-page website.
• Includes advanced new tools like follow-up reminders, signature design, email open tracking, and AI email composer.
• Designed to help growing businesses with tools such as email marketing, appointment scheduling, and contact groups.
• Use email templates to engage more leads effectively.
• Accessible on all devices, including iOS, Android, and web platforms.

To easily create a business email for your team, navigate to the bottom, where you will find effective steps to make one. The process will take hardly a few minutes to complete.

2. Gmail / Google Workspace

Google Workspace is a collection of Google cloud-based applications that help you simplify many of your tasks and create custom domains. It offers a comprehensive suite of tools designed to increase productivity and facilitate effective communication. You will be provided with tools such as Calendar, Chat, Drive, Docs, Sheets, Slides, Sites, and Meet. It is one of the most widely used email services, with more than one billion active users.

Key Features

• Gmail users can easily manage their emails by organizing them into labels, folders, and categories.
• The search function in Gmail makes it easy to find specific emails, even in large inboxes.
• Gmail organizes related emails into conversations, which makes it easier to follow a thread of messages.
• Gmail enables users to handle multiple email accounts in one place.

3. ProtonMail

ProtonMail is a Swiss-based email service provider that offers end-to-end encrypted email services, making it among the most secure. It uses an open-source infrastructure, giving users complete control over their data.

Key Features:

• The service is perfect for businesses and organizations because it enables users to use custom domains for their email addresses.
• ProtonMail provides a VPN service that adds a layer of privacy and security for users.
• ProtonMail has a strict no-logging policy, which ensures that no user data is collected or stored.
• The platform provides the ProtonCalendar app for setting up events and appointments.

4. iCloud Mail

iCloud Mail is a free email service offered by Apple Inc. It allows Apple users to save their emails, contacts, as well as calendar events on Apple's servers and use them from any internet-connected device. The service has a simple interface and is integrated with Apple's other services, including the App Store and the iTunes Store.

Key Features:

• iCloud Mail allows you to access your calendar events, contacts, and emails from any device with an internet connection by synchronizing them across all of your Apple devices;
• iCloud Mail includes spam filtering and virus protection to keep your inbox clear of unwanted messages and safeguard your data.
• iCloud Mail has a search function that allows you to find specific emails easily.

5. Zoho Mail

Zoho Workplace is one of the top email hosting services because it combines its core service with collaboration and productivity capabilities. Similar to Google Workspace, Zoho offers an integrated setting that helps your team's workflow run more smoothly.

Key features:

• Zoho includes a chat feature that allows for discussions with several users, minimizing long email threads. 
• The team calendar includes meeting tools, allowing you to schedule calls and attend them via dial-in if connectivity concerns arise.
• The all-in-one dashboard includes customizable app widgets that you may use to streamline your workflow.

6. Microsoft 365

Microsoft 365 is one of the best email hosting options for those who are already familiar with the platform's other offerings. This service features Microsoft Office programs in web and mobile versions, as well as OneDrive file storage, which allows collaborative document editing.

Key features:

• Microsoft 365 provides project and customer relationship management applications.
• It allows you to track work, schedule client appointments, and build custom surveys.
• It also offers round-the-clock live chat and phone support.

7. Mail.com

Although Mail.com is less well-known than Gmail or Outlook, its enormous functionality should not be overlooked. Mail.com is one of the most reliable free email service providers accessible today for both personal and business accounts. Mail.com users can select from over 200 domain extensions to find the best fit for their business and brand.

Key features:

• You will receive instant access to a digital word processor and spreadsheet tools in your email to handle important files.
• Use a powerful real-time calendar to manage contacts, plan appointments, and set reminders. 
• MailCheck is an integrated tool from Mail.com that notifies you in real-time whenever any of your email accounts receive new messages.

8. DreamHost

Dreamhost is a popular web hosting company that also provides email hosting services specifically for small businesses. DreamHost is well-known for its commitment to user-friendly interface and robust support, making it simple for non-technical users to set up and manage their email hosting.

Key Features:

• DreamHost offers a cost-effective service with 25GB of storage per mailbox.
• Key features include mobile synchronization, which lets users access their email accounts from any device, ensuring that business messages are always available.
• DreamHost also provides advanced spam protection, which automatically filters out unnecessary and potentially spam emails, helping to keep your inbox secure and clutter-free. 

9. IceWarp

IceWarp is a complete email hosting solution that goes beyond typical email services by providing a complete set of communication and collaboration tools. IceWarp combines email hosting with services such as team chat, document editing, and video conference, making it an adaptable platform for businesses wishing to streamline operations.

Key Features:

• IceWarp's team chat feature allows real-time communication among employees on the same platform.
• IceWarp prioritizes security, with features such as encryption to protect critical conversations, antivirus protection to prevent viruses, and spam filtering to keep inboxes clean. 
• IceWarp's extensive feature set, including communication, collaboration, and security capabilities, makes it an ideal alternative for small organizations that require more than just email hosting.

10. Fastmail

Fastmail is an excellent choice for the most effective small business email hosting service that focuses on security and privacy. It is a standout alternative for businesses that value data protection. Unlike many free email providers, Fastmail does not analyze emails to offer advertisements, guaranteeing that your business communications are kept private.

Key features:

• Each user gets 25GB of storage, which is enough to handle a huge number of emails and attachments.
• Fastmail's highlight feature is its strong search functionality, which allows you to discover certain emails or attachments rapidly.
• It also has an integrated calendar and address book, which allows users to manage their schedules and contacts from the same platform.

Steps to Create a Business Email with Neo

There are two primary methods for creating a business email account using a custom domain name with Neo. Below, we have mentioned the step-by-step process for easily creating a business email with Neo. 

Method 1: Create a Business Email Address Without a Custom Domain

It is now possible to create a business email without a domain. Neo allows you to create a custom business email address that is professional, easy to remember and symbolizes your brand. If you don't already have a domain, Neo will provide you with a free.co.site domain.

Step 1: Visit the Official Page

Go to Neo’s official website and select "Get Started for Free."

Step 2: Domain Selection 

If you don't already have a domain, choose "I Need a New Domain" and enter your preferred domain name, such as "yourname.co.site."

This is where you can search for your desired domain name. Add the name of your preferred .co.site domain and then click on the ‘Search’ option. 

Step 3. Create Customer Account 

To create your customer account, click "Get Free Domain" and provide your personal or business information, including your name, email address, and a secure password. 

Step 4: Create First Mailbox

Enter all of the necessary information for your first mailbox setup. This stage helps you have your email settings and preferences for your specific business needs.

Click Continue to complete the setup. Following this step, Neo provides a free one-page website that can be accessed immediately, helping you to begin establishing your online presence.

Select the appropriate plan and billing period for your new business email address. The Business Plus plan includes Neo's Power features, such as read receipts, unlimited email templates, follow-up reminders, sender blocking, and more.

Enter your billing information and payment details, then click Continue. Finally, complete the checkout process to create a business email address.

Method 2: Create a Business Email Address with an Existing Domain

If you already have your business domain, Neo allows you to establish email addresses for it. The email creation process is very simple and will only take a few minutes to complete. All you need to do is point your domain to Neo’s email hosting. To create your first mailbox with an existing domain name, follow the steps below:

Step 1: Access the Neo Website

Go to Neo’s official website and click on "Get Started for FREE" in the upper right corner.

Step 2: Select "I own a domain name" Option

Select I already own a domain name option between the two.

Enter the domain name you bought from a registrar and check the box below to confirm you own it. Then click Continue. 

Step 3: Create Your Neo Customer Account 

Add your unique username and an existing email address, and set a strong password to set up your customer account on the platform. 

Step 4: Create Your Mailbox

Create your first free mailbox with your new domain name.

The final step involves choosing either of Neo's three plans: Starter, Standard, or Max. Select the plan that best suits your needs and enter your payment information to complete the process.

Wrapping Up

Reddit is an effective tool for improving your search engine results when looking for the most reputable email hosting services. By connecting with the community, understanding their views, and strategically participating in discussions, you may find the best business email services on Reddit. 

However, to make it easier, we have provided a list of the top 10 email service providers. To save you time, review our list of the top email hosting providers for small businesses. If you are looking to start with less upfront costs and need a reliable email hosting service, then Neo is the right fit for you.

Neo is not just an email hosting company but rather an all-in-one solution for small businesses. It provides business management tools at no extra cost. Start with Neo today and experience the numerous benefits of creating your business email!

Frequently Asked Questions (FAQs)

What is the most secure business email service on Reddit?

Many email hosting providers offer various security levels. When evaluating these providers, look for security features such as two-factor authentication (2FA) or multifactor authentication (MFA), frequent security updates and patches, intrusion detection, user activity monitoring, data encryption, and privacy protection. You can select Neo for its advanced security features.

Why are people using Reddit instead of Google?

Reddit is more likely to provide users with honest opinions and firsthand experiences on various subjects. Reddit is famous for its vast number of communities, or "Subreddits," dedicated to almost any topic imaginable. Whether you're looking for a personal email provider, the best business email, or an affordable email service, there's a Subreddit for you.

Which is better for business emails on Reddit: Neo or Gmail?

Neo is a better option for business email in most cases. It's simple, modern, and easy to use, with a focus on teamwork and communication. Neo includes built-in language translation and the ability to send and receive money through email, making it ideal for freelancers and small agencies. Neo also has distinguishing features that make it an excellent choice, such as ready-to-use email templates, an AI writer, and read receipts for emails.