A business email is essential for every company to leave a professional impression on clients, whether a start-up or a small business. It is crucial for business communication to establish connections with customers, sponsors, partners, and employees. 

However, do you know that you can set up a virtual mailbox for your business? In a time of digital revolution and remote work, traditional mailboxes are undergoing a profound evolution. With the advent of virtual business addresses, businesses' mail management has also evolved. 

A business mailbox is an innovative way for individuals and organizations to manage email effectively without using a physical address. Business mailbox addresses are in high demand among those seeking flexibility and scalability. 

To simplify finding a reliable and affordable business mailbox for your company, we have created a list of the top 20 business mailboxes with their top features. You can easily compare each mailbox provider’s services and select the one best suits your business requirements. 

Top 20 Best Business Mailbox for Business

Let's take a look at some of the best business mailboxes, including LLC’s:

1. Anytime Mailbox

Anytime Mailbox is a top virtual mailbox provider that meets all your requirements. Its standard features like mail scanning, package forwarding, recycling, and shredding are available. The virtual mail service provides limitless online and offline storage for 14 to 30 days. Additionally, check deposit options are available at some locations.

Top Features

• Anytime mailbox has more than 2,000 real street addresses in the US and abroad.
• Anytime Mailbox offers a user-friendly web dashboard for remote virtual mailbox management. You can access your account settings, package tracking, and mail viewing from this location.
• Your incoming mail and packages are securely stored with Anytime Mailbox. 
• To manage your virtual mailbox, Anytime Mailbox also provides a mobile app.

2. The Farm Soho

The Farm Soho is another top business mailbox provider with which businesses can shred, scan, or forward their mail with a single click of a button. There are three simple steps to sign up with The Farm Soho: first, you will have to select a mail address from one of their locations in New York; the team will receive your mail and upload it to your virtual mailbox, and then, upon your request, the team will forward, save, scan, or shred the mail. 

Top Features

• It offers four different pricing plans to meet the needs of different businesses. 
• They provide free scheduled mail pick-up from 9 am to 5 pm, Monday to Friday. 
• Their services comply with SOC2 Type 2, HIPAA, and BAA security standards. 

3. iPostal1

iPostal1 provides business mailbox addresses in all 50 states of the United States and major cities around the world. Its virtual address options include upscale locations (such as Lexington Avenue or 5th Avenue in New York) that can affordably add prestige to virtual businesses. It can also provide virtual office services like fax and phone forwarding if necessary.

Top Features

• Easily manage your packages and mail using an accessible online portal or user-friendly app.
• Get a real street address for your business or personal use and a special business mailbox number.
• Virtual Office features include extra phone and fax services and a digital mailbox.
• There are options for local pickup, though certain places might charge a minimal amount for mail or package collection.

4. PostScan Mail

PostScan Mail is a virtual business mailbox service that provides local pickup, physical mail storage, mail and package forwarding, and mail scanning. The PostScan Mail app for iOS and Android makes managing postal mail simple and convenient. The service has physical locations both inside and outside the United States and promises unlimited cloud storage for scanned mail.

Top Features

• Using your secure account, review each scanned item and select what you want to do with it.
• All scanned items are instantly added to your virtual mailbox account, guaranteeing security and privacy.
• You can avoid mail forwarding if you live close to a physical PostScanMail location and can pick up mail and packages yourself.

5. Stable 

Stable is one of the business mailbox providers whose mission is to make it simple for businesses to start and operate from anywhere. They offer a permanent address and a virtual mailbox for scanning your mail, forwarding packages, depositing checks, and more. You can use the unique physical address anywhere with the IRS, state, government, and banks. 

Top Features

• Switch makes it easy to update your business address by providing pre-filled paperwork, personalized checklists, and hands-on support. 
• You can manage the virtual mailbox from anywhere in the world. 
• It offers APIs and Webhooks to build powerful workflows on the top of your tool stack. 

6. Traveling Mailbox

Traveling Mailbox is a virtual business mailbox address service that includes mail forwarding and a digital mailbox address for scanning and managing your postal mail online. They also provide a range of service levels, like the QuickScan feature, where you can get recipients and full-page scans of incoming envelopes. The features include unlimited cloud storage, email and push notifications, and integrations with Google Drive, Dropbox, Bill.com. 

Top Features

• You can have your mail opened, scanned, forwarded, or destroyed when you view it online from any location.
• You can sign and send documents online with Traveling Mailbox's digital signature service.
• Traveling Mailbox's check deposit service allows you to deposit checks from a distance. 

7. US Global Mail

With US Global Mail, small businesses and individuals can forward letters and packages via UPS, FedEx, and DHL. Additionally, they can save up to 80% on shipping costs. This service provides you with one of its permanent US addresses for a lifetime for business or personal use (as an expat, overseas retiree, or RVer, among other things). You won't have to be concerned about missing tax notices, bills, checks, or other paperwork.

Top Features

• All plans include secure recycling and shredding.
• Safe facilities are under constant monitoring; data is kept secure on AWS and Google Cloud servers.
• Web forms for support inquiries, a searchable knowledge base, live chat, and phone support are available.

8. Alliances Virtual Offices

With over 40 countries to choose from, Alliance Virtual Offices offers an incredibly affordable virtual business address. It provides a virtual phone system, business phone numbers, live receptionist services, office space, meeting room space, mail handling, mail forwarding, and verified virtual business mailbox addresses.

Top Features

• You can receive mail and other documents at a secure, private mailbox address.
• You can have your mail delivered to your virtual mailing address and forwarded to you from anywhere with Alliance Virtual Offices' mail and package handling services.
• Your virtual mailbox account can be managed online. This includes using your live receptionist service, booking conference rooms, and monitoring and controlling mail and package deliveries.

9. Earth Class Mail

Earth Class Mail is a virtual business mailbox service that integrates seamlessly with cloud storage platforms such as Dropbox, Box, and Google Drive, revolutionizing mail management. You can put your letters in the hands of their HIPAA-certified staff, who guarantee safe receipt, filing, and arrangement. Your mail is kept private and secure due to the strong 256-bit encryption. 

Top Features

• Check deposits are automatically made with CheckStream technology by Earth Class Mail.
• It can convert paper documents into digital format using digital conversion.
• Mail can be redirected to Earth Class Mail using the virtual address feature.
• Optical Character Recognition (OCR) technology is provided for advanced mail scanning.

10. Physical Address

Physical Address comes next on our list of the best virtual business mailboxes. It takes pride in providing private suites and actual street addresses. You select the suite number. You can safely view PDFs and picture copies of your correspondence online. It offers free shredding services, along with limitless free digital storage.

Top Features

• Real-time alerts, infinite recipients and digital storage, a multiuser console option, and forwarding both domestically and internationally are all available.
• For online transactions, PCI DSS compliance and SSL encryption are provided.
• It is noteworthy to mention the outstanding customer service offered by this virtual PO box service provider, available seven days a week. 

11. UK Postbox

You can use UK postbox virtual postal addresses for any UK-based business mailbox address requirement. This enables you to have an address in the UK without being physically there, and your virtual postal address will be unique. 

Top Features

• This provider handles mail handling and allows you to forward letters or packages to any address worldwide.
• Dropbox, Evernote, Microsoft OneDrive, and Google Drive are all integrated with the platform. 

12. BusinessAnywhere 

Mail handling is an essential but complex aspect of running a business, and BusinessAnywhere's hassle-free pricing approach simplifies it. Businesses can combine mail received at various addresses using their BusinessAnywhere virtual business mailbox. Within two business days of delivery, the company aims to upload the scans of your received mail to your dashboard. 

Top Features

• Get mail forwarding automatically to both US and foreign addresses.
• Unlimited mail, packages, and scans are included in all BusinessAnywhere plans.
• It helps to send letters and packages to any address you specify on your dashboard, anywhere in the world.
• You can use your dashboard to set mail to be recycled or shredded.

13. Virtual Post Mail

A remote business platform called Virtual Post Mail provides a range of digital address options. It is in more than 160 countries and has more than 26,000 customers. This platform's feature is that it provides secure, supervised, and compliant mailboxes with banking regulations.

Top Features

• You can handle shipments and deposit checks, and remotely manage your mail with virtual address services.
• The fact that Virtual Post Mail offers a free registered agent is just another outstanding feature.
• All files are available in PDF format on the cloud.

14. Incfile

With its distinctive virtual business mailbox service, Incfile gives businesses a reliable street address despite the owner's location. In Particular, Incfile protects privacy and accessibility by using encrypted connections and carefully screening and uploading important emails to a secure web portal.

Top Features

• It offers a dependable physical address for the business's operations.
• It guarantees the privacy of your real address and includes a full year of free registered agent services.
• It allows mail content accessibility without requiring extra software.

15. PO Box Zone

PO Box Zone provides virtual mailing addresses in Wyoming and Nevada. All major carriers can physically deliver packages to these locations. You can scan your mail, add it to your online storage (such as Dropbox, OneDrive, or Google Drive), and then send it to your email.

Top Features

• Junk mail is eliminated, and the other envelopes are scanned and saved until you decide what to do with them. 
• With a PO box, automating mail forwarding at specific times is possible.
• It helps you to accept shipments from FedEx, USPS, UPS, and DHL, among other carriers.
• It also provides cloud storage connectivity to Google Drive, Dropbox, and OneDrive.

16. Mailbox Forwarding

Mailbox Forwarding is great for travelers and expats but only has three physical street addresses: Florida, Michigan, and California. It offers mail scanning, forwarding, secure shredding, and a limitless number of recipients. Unfortunately, you can only view your mail on the website, as it does not have a mobile app.

Top Features

• They have a 30-day free trial for physical storage space
• They help you check the deposit service
• There is no setup cost for any of their plans

17. Sasquatch Mail

Sasquatch Mail provides mail forwarding services from virtual addresses in California, Delaware, Florida, Idaho, Illinois, and Wyoming. It also offers virtual office services, mail forwarding, and scanning. It is ideal for companies, foreigners living abroad, and nomads who don't require a feature-rich digital mailbox but a low-volume forwarding solution.

Top Features

• No postage deposit is required to forward the package to any destination.
• They also offer recycling and shredding for free.
• They also provide a lease for virtual office services that incorporate an unlimited number of recipients for your address.

18. Northwest Registered Agent

Northwest Registered Agent strives to be the most affordable choice for forming a limited liability company (LLC). In addition to free legal forms and same-day filing, they provide a physical address and all the necessary resources to register a business legally. 

Top Features

• Create a legitimate business entity in every state, the District of Columbia, and Puerto Rico.
• With numerous features, it can assist small and startup business owners who could use virtual office services.

19. USA2Me

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USA2Me offers mail and a package forwarding service from physical addresses in the United States. You can manage incoming mail with their web-based Mail Manager, which includes options to forward, discard, or request a contents scan. Although mail and packages can be shipped anywhere at competitive rates, only one mailing address is available in Houston, Texas.

Top Features

• It offers A+ rated, BBB-accredited business
• It helps in the free removal of junk mail
• For premium and ultimate accounts, the monthly fee includes shipping costs. 

20. Postal Center

Postal Center provides a wide range of services, from fax to notary services, including secure mailbox services. You can receive mail or package deliveries from any shipping center. Besides, the postal center offers mail forwarding services to any destination worldwide. 

Top Features

• You can receive packages from all carriers, including the US Postal Service, FedEx, HDL, UPS, and Amazon. 
• The Postal Center will automatically email you whenever your package arrives. 
• Virtual mailbox services are available so that you can access your mail electronically. 

Choose Neo: For Business Email Platform

One of the most cost-affordable business email platform providers for small businesses, Neo helps you build your brand and expand your company. Neo offers entrepreneurs and small businesses a business mailbox address with a free custom domain name. 

The business inbox comes with various features, like turbo search to simplify your search for business emails, email tracking to get insights regarding how many of your users have opened the email, and email rules to set rules for your inbox. Besides, Neo offers AI tools, like Smart Write, which provides writing assistance to draft professional email messages.  

Top Features

• Neo provides a free domain you can customize to use as a business email address.
• With Priority Inbox, the most important emails will automatically be ranked first, allowing you to concentrate on the things that truly matter.
• It also includes advanced features for a business mailbox, such as two-factor authentication, advanced anti-spam, and the capacity to block unwanted messages, senders, and domains.

Conclusion

By exploring these 20 business mailbox providers, you can eliminate the need for a traditional brick-and-mortar address and a physical mailbox. These mailbox services will serve as digital substitutes for traditional counterparts. With the best digital business address services, you can easily manage your mail and packages no matter where you are.

Neo's Priority Inbox highlights the most critical emails for your immediate attention and arranges them in a different tab based on your business mailbox activity. Choosing a Neo mail service provider is smart for small businesses and enterprises. 

Frequently Asked Questions

1. What may the virtual mailbox do?

Virtual mailboxes do the following things:

• Quickly deliver high-resolution PDFs.
• Shred your mail securely, then recycle it.
• Deposit your checks automatically.
• Send mail and/or packages with ease. 

2. How do you use a virtual mailbox?

With virtual mailboxes, you can have a formal, long-term mailing address. When mail is delivered to the virtual mail service provider's location, the envelopes are scanned and uploaded, and your correspondence is tracked. You can also decide to recycle or shred your mail.

3. How do you set up a virtual mailbox?

Following are the steps to set up a virtual mailbox:

• Start by choosing a mailbox provider.
• After selecting a provider, you need to set up an account. 
• Your virtual mailbox provider will provide a physical address once your account is set up.
• You can easily manage your online mail now that your virtual mailbox operates.
• You can check and manage your mail from a computer or even a mobile app when you have a virtual mailbox.

4. Are Virtual Mailboxes Legitimate?

Indeed. Virtual mailboxes are legitimate and officially recognized by the USPS as Commercial Mail Receiving Agencies (CMRAs).