It has been two decades or more since email has become an integral part of digital professional communication. Despite the dominance of mobile messengers and chat apps, email has evolved as the core communication format for businesses around the world. A statistical report claimed that there were over 4 million email users in 2022, and that number is expected to grow to 4.73 billion users in 2026. Moreover, the same report also estimated that over 376 billion emails will be sent and received daily globally in 2025. This platform is also an essential tool for marketing through email marketing and newsletters, branding, and customer service. 

However, did you know that there are ways to automate certain processes and streamline your email communication effectively? Email forwarding is one such method. With custom domain email forwarding, you can centralize your operations and share information across different teams seamlessly. 

Whether you’re looking to consolidate multiple email accounts, protect your privacy, or establish a professional email address, email forwarding can be a valuable asset. This blog will help you understand the entire process, along with a list of the best email-forwarding service providers. Let’s dive in and discover how to make the most of this feature.

What is Email Forwarding?

Email forwarding is a simple yet powerful tool that automatically redirects emails from one mailbox to another. It allows users to receive messages sent to multiple addresses in a single inbox, simplifying email management. Businesses commonly use it to create email backups, manage multiple addresses, or direct emails to a preferred account.

There are different types of email forwarding:

• Full Forwarding: All emails are automatically sent to another account.
• Conditional Forwarding: Emails are forwarded based on specific criteria (e.g., sender, subject, priority).
• Domain Email Forwarding: Redirects emails from addresses associated with a custom domain to another email account.

Key Features

• Automatic redirection
• Multiple recipient options
• Filter-based forwarding
• Seamless integration with existing email systems
• Backup and archiving capabilities
• Easy setup and management

Email forwarding, especially when linked with a custom domain, helps businesses establish brand authority and streamline communication processes. It allows companies to use professional email addresses (e.g., info@yourdomain.con) while managing all correspondence through a single, preferred email service. This domain email forwarding approach enhances brand credibility, simplifies email administration, and provides flexibility in email hosting solutions.

​Significance of Using Email Forwarding

Businesses can use email forwarding services in several ways, but it is most widely used to streamline their communication channels and save time. Here are some of the most notable features of email forwarding:

1. Streamlined Workflow

You can use email forwarding to receive all your emails to a single email address. Redirect multiple emails to a single address for easy management. 

2. Easier Access

With email forwarding, you can redirect emails received by an employee of a certain team to a central mailbox. With this strategy, if an employee leaves or their account gets deactivated, you can still have access to their communication data. 

3. Flexibility

Email forwarding lets you use your favorite email program and simply send emails to a different address. This is especially useful when you want to use a familiar email interface which may not offer all the tools that you need.

4. Collaboration

You can forward emails from several addresses to one central address (contacts@company.com). It helps your entire team stay updated on your operations and collaborate effectively. 

Who Offers Email Forwarding?

Email forwarding is one of the crucial aspects of all major businesses. The good news is that all the web hosting service providers (like Amazon and Google) offer free email forwarding services. They usually include:

• Email hosting providers (Gmail, Neo, Yahoo, and Outlook)
• Web hosting companies (Google, Amazon)
• Domain registrars (GoDaddy, Namecheap)
• Dedicated email forwarding services (ForwardEmail, ImproveMX)
• Other Internet service providers

For instance, Jerry runs a grocery store called XYZ Shop. He has a website (xyzshop.com) and wants to look professional with his customers. So, he creates a special email address using his website domain (hello@xyzshop.com) to collect customer emails. 

Here, Google domains play a vital role by automatically sending all emails received at hello@xyzshop.com to his regular email (xyzshop.com). With this domain email forwarding approach, Jerry can easily manage all his customer emails in one place without needing to check a separate email account.

Some of the key features to look for while choosing an email forwarding provider are:

• Check whether the provider offers budget-friendly and scalable plans.
• Ensure it doesn’t collect or share your personal or sensitive data.
• Communication should be transparent.
• Leverages encryption for data protection.
• Enables email forwarding to multiple recipients.
• Protect email users from spam and phishing tactics.

How to Set Up Domain Email Forwarding?

The process of setting up your email forwarding service depends on your email hosting provider and its services. However, here we provide a basic outline for utilizing this feature:

Step 1: Sign into the cPanel of your email forwarding provider and select the domain name.

Step 2: Tap on the “Tool” or “Email” option, depending on your cPanel version.

Step 3: Click on the “email forwarding” section and type the email address.

Step 4: Enter the address of the recipient’s email, ensuring the incoming emails are forwarded to the alias email address.

Step 5: Click on the “Add” tab to conclude the procedure.

Step 6: Next, follow the prompt to choose where to forward your emails. Then, you can configure the rest of the settings to best suit your needs.

5 Best Domain Email Forwarding Service Providers

If you’re interested in using email forwarding services without spending a penny for your business, begin with free email forwarder services. However, if you want some advanced features, you will have to switch to the paid version. Let’s check out the 5 best email-forwarding custom domain service providers that are perfect for most use cases:

1. Neo

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Neo is a robust email hosting platform, and its unique capabilities allow you to boost your email communication efficiently. Its email forwarding services enable you to send emails from your custom email address to another. If you have a personal email account or want emails from all of your email accounts delivered to a single client, you can enable the “forwarding out” feature. Moreover, Neo also enables you to migrate existing emails from another email account to Neo. 

Here are the 9 easy steps to set up email forwarding with Neo:

Step 1: Log in to your email account on Neo.

Step 2: Tap on “Settings (gear option)” and then on the “Preferences” tab.

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Step 3: Once the “Setting” window opens, go to the “Menu” tab. 

Step 4: Look for the “Forwarding” tab and click.

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Step 5: Click on the “Add” option to add an email address.

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Step 6: Enter your main email address and then click on the “Next” button.

Step 7: Enter the 6-digit confirmation PIN sent to the entered email address.

Step 8: Next, click on the “Start Forwarding” button to finish the procedure.

Step 9: You will receive a confirmation notification of the email forwarding process.

Key Features

• Mailbox offers multiple account support.
• You can add email accounts from any provider.
• Undelivered emails can be routed to the catch-all mailbox.
• Create additional email aliases without creating another account.
• Multiple external forwarders (Starter: 1 forwarder, Standard: 3 forwarders, and Max: 3 forwarders)
• Mail sending limits (Starter: 500 per day, Standard: 1000 per day, and Max: 1000 per day) 

Tip

• If you desire to stop your email forwarding services to a particular address, simply click on the “Stop forwarding” button.

2. Hostinger

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Hostinger offers affordable website and WordPress hosting services along with email hosting facilities. The platform offers a user-friendly interface with a secure infrastructure. It’s ideal for beginners and small businesses looking for omnichannel email forwarding solutions. Moreover, it offers 2 plans for business emails that are affordable and feature-rich. 

Key Features

• Custom domain email forwarding.
• 1-click integrations with 50+ productivity tools.
• Antivirus checks and anti-spam protection.
• Collaboration tools (polls, shared to-do lists).
• Easy contact, message, and calendar import.

Tip

• Use Hostinger's 1-click integrations to streamline your workflow and boost productivity.
• Take advantage of Hostinger’s user-friendly cpanel to set up email forwarding with just a few clicks.

3. SiteGround

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SiteGround provides reliable email hosting with excellent uptime and strong security measures. It’s perfect for businesses seeking professional email forwarding custom domain services. SiteGround also provides essential email marketing tools that can help you manage all your communications from one space. 

Key Features

• Unlimited email hosting with custom domains.
• Compatible with multiple webmail clients.
• Secure email protocols.
• Anti-spam solutions.
• cPanel for easy management.

Tip

• Take advantage of SiteGround’s free site builder to create a professional web presence alongside your email forwarding setup.

4. HostGator

‍HostGator offers scalable email hosting solutions with generous storage options. The platform is mainly useful for streamlining your website and its associated activities, including email and domain hosting. It’s suitable for growing businesses needing flexibility in their email forwarding services.

Key Features

• Unlimited email accounts and storage.
• Free migration, domain, and SSL certificate.
• Webmail access via Horde and Roundcube.
• SpamAssassin protection.
• Weekly backups.

Tip

• Consider upgrading to G-Suite through HostGator for enhanced productivity tools.

5. Bluehost

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Bluehost provides comprehensive email hosting services with a focus on security and integration. The hosting platform offers two different types of plans: a Google Workspace plan and another with a custom professional email address. You can easily set up an email forwarding service with your custom domain using Bluehost.

Key Features

• Free domain and unlimited emails
• Secure email with three webmail solutions
• Google app integration
• 30-day free Office 365 mailbox

Tip

• Leverage Bluehost’s email forwarding capabilities to manage multiple addresses efficiently.

6 Best Practices for Email Forwarding

The following are some of the best practices related to email forwarding that will help you enhance security and efficiency, such as:

1. Choose a Reliable Provider

Choose a reliable DNS and email provider who ensures your forwarded emails are safe and secure.

2. Monitor Forwarded Emails

If you want to protect your main inbox, it's best to check your forwarded emails for spam or bug content. This will help boost the security of your emails and avoid data leaks.

3. Use Filters and Rules

If you want to save time, set up filters and rules in your mailbox. These will help you organize your forwarded emails and keep them clutter-free.

4. Update Forwarding Addresses

It is advisable to update your email forwarding addresses regularly, helping you avoid losing your important emails.

5. Enable Email Authentication

To prevent your primary email address from spoofing, add SPF, DKIM, and DMARC to it, ensuring email authenticity.

6. Avoid Long-Forwarding Chains

If you want to reduce delays and errors, avoid using long-forwarding emails. Moreover, always share your forwarding setup to keep your contacts updated; it ensures better communication and avoids future confusion.

Wrapping Up

Consequently, domain email forwarding is vital for all business sizes. With email forwarding services, businesses can monitor and centralize their email communication process. Furthermore, it helps them to organize and manage their emails in the main box, helping them to find the right emails seamlessly without wasting time. 

In this way, email-forwarding service providers play a crucial role. Moreover, these email forwarders are champions in email forwarding custom domain services. That means you can change your domain names anytime or forward a particular account to another. 

If you want a dynamic email hosting platform with additional features, including a free one-page website, a .co.site domain free to use for a year, and email marketing tools, we recommend Neo. With Neo's email forwarding service, you can set up your email forwards effortlessly and efficiently, even if you’re a novice. So, sign up for Neo today and enjoy a free trial!

Frequently Asked Questions (FAQs)

Q1. What is email forwarding?

Email forwarding automatically redirects emails from one address to another. It’s like having your mail delivered to a new mailbox. This lets you manage emails from multiple accounts in one place.

Q2. What is domain email forwarding?

This type of forwarding uses a custom domain name in the email address (e.g., hello@xyzshop.com) instead of a generic provider address. It looks more professional and strengthens brand identity.

Q3. Why use email forwarding?

These are some of the notable reasons to use email forwarding, such as:

• Manage all emails in one inbox, even from different accounts.
• Pay for one main account and forward others to it.
• Use a separate email for public use and forward it to a private one.
• Keep your preferred email software while using a professional address.