We are aware that websites serve as a business's digital identity. However, did you know email is also the backbone of business communication? A statistical report shows global email users are expected to grow above 4.5 billion by 2025.

Whether you are an aspiring start-up or an established enterprise, streamlining email hosting services cannot be ignored. Your company's email address must reflect its name and vision. 

However, it leaves a crucial question unanswered—how will you manage email services for seamless business communications? This is where email hosting in Australia comes into the picture! 

Keep on reading to explore email hosting in Australia, its technical aspects, the benefits, and the tips to choose the right provider for your needs. Let’s dive in!

Understanding Email Hosting in Australia

In simple terms, email hosting in Australia is a service provided by email service providers that will let you send, receive, and store your emails on their server. With the best email hosting service, instead of having a generic email address (xxx@gmail.com or yyy@yahoo.com), you will have the opportunity to create an email address with a custom domain like (xxx@inventory.com). It will create a positive impact on customers and leverage a plethora of benefits.

Top 5 Email Hosting Providers in Australia

Suppose you are looking for the top 5 email hosting providers in Australia. In that case, we have created a list of the top 5 email hosting providers that offer seamless and efficient email hosting services: 

Note: We have created this list of the top five email hosting providers in Australia by considering various factors, such as features, email storage, security features, pricing, and access to other productivity tools.

How Does Email Hosting in Australia Work?

When you opt for the right email hosting in Australia, you will be exposed to various solutions to scale your business on top of a service to host your emails. These seamless solutions will provide features that, in turn, enable your email re-routing and replication, secure authentication, efficient management of user domain names, and more.

Email hosting gives you access to a shared or dedicated server the hosting provider maintains to send and receive emails. Like web hosting, shared email hosting is when multiple users share the same server, and dedicated email hosting is where a business has access to a server to meet its business email needs. 

Shared email hosting is inexpensive but unreliable and less secure; meanwhile, dedicated hosting is expensive, but it comes with robust security and higher uptime.  

Different Types of Email Hosting

When you choose the best email hosting in Australia, the first thing you need to clarify is how you plan to host the emails. Let us discuss the different kinds of email hosting to help you make an informed decision.

1. IMAP Email Hosting

IMAP (Internet Message Access Protocol) email hosting transfers all emails to your server; however, they aren't transferred to all the devices you have been logged into. This means you can view, organize, and delete the emails stored on the server and decide which to transfer. This way, you can secure your storage space across devices for your business.

2. POP3 Email Servers

POP3 (Post Office Protocol 3) is the most common type of email server used by ISPs, offering users email accounts and internet servers. The email can be downloaded from the mail server and stored on the user’s device. As a result, you can read emails offline. However, you cannot access the email from multiple devices (the messages stored on the mobile cannot be viewed on a laptop).

3. ISP Hosting

ISP hosting email service is the best for businesses to have more control over their email communication. This type offers internet connectivity and the servers assist in standard personal email communications.

4. Cloud Email Hosting 

Cloud email hosting is a secure email platform that is highly beneficial for small-sized businesses with limited budgets. It offers various benefits like affordable cost and operational efficiency. Plus, this platform remains the up-to-date option, equipped with the latest technology advancements and safety measures. It is also recognized for its better bandwidth, lower costs, and firewall requirements. 

Steps in Migration to Email Hosting in Australia

Your business email should be up and running, easily scalable, and customizable from anywhere and anytime. Suppose you are currently using a different email hosting provider and planning to switch to an Australian service that offers personalized domains at cost-effective rates. In that case, the migration process does not have to be tedious. Even though it is complex, prepare a plan and stick to it in advance. 

Most of the providers offer migration assistance to ensure a seamless transition. It typically involves the following steps. 

Step 1. Create a Backup.

Creating backups of the current and important email data prevents unnecessary loss during migration.

Step 2. Find a New Email Hosting Provider and Set up a New Account.

Setting up your new accounts includes email addresses, aliases, and distribution lists.

Step 3. Transfer the Data.

Transferring your email data from the previous provider to the new one without hassles.

Step 4. Test the New Platform.

Comprehensive testing of the new email hosting service to ensure every aspect is functioning properly.

Step 5. Update the DNS Record.

Updating your domain’s DNS records to pinpoint Australia's new email hosting provider.

Step 6. Monitor the Platform’s Efficiency.

Continuous monitoring of the new email hosting service is needed to address any issues promptly. 

Benefits of Email Hosting for Businesses

An email hosting service benefits you in different ways when you represent your organization, from adding professionalism to assuring data security within your entity. Let us explore the unparalleled benefits of email hosting for businesses.

1. Secured Webmail Access

Data should be your paramount priority when handling a business, and all electronic procedures should be drafted accordingly. Secured email hosting in Australia prepares your mail server for high-standard data encryption. 

It also guarantees that the data sent to/from the server will be processed under the protocol regulations when you sign in to the account. Most email hosting companies furnish their mail servers with 128-bit encryption, which is popular throughout the webmail session. 

2. Expanded Storage Space

Depending on your email hosting provider, you will get megabyte (MB) or gigabyte (GB) storage facilities for your business. The normal storage space from the provider is usually adequate for businesses to store thousands of their messages with a flexible hosting plan. In the required circumstances, you can upgrade for additional storage space.

3. Better Performance

When your business implements a set of tools for email hosting, you can be assured of your company's instant product at its peak. With the right communication portal, you can effortlessly connect with customers, stakeholders, and suppliers in a streamlined manner. Your business can transfer or receive emails under your unique domain name within the digital space. 

4. Prevents Spam and Viruses

The supreme benefit of opting for the leading provider of email hosting in Australia is that it can block the affected email even before it enters the network. Anti-virus scanners will be integrated within the SMTP gateways. It will keep the spam and viruses at bay by using modern filtering techniques like blacklisting, whitelisting, greylisting, and while allowing customized configuration to provide a folder for automatic quarantine rather than your primary inbox. 

In simple terms, the spam will be eliminated from your system even before it arrives at the doorstep of your email box. It saves you more time and effort, which can be used to focus on core business goals. 

5. More Uptime

With email hosting, you can be assured of near-perfect uptime. This is another vital difference between a standard email service and an elite email hosting solution. Uptime is inevitable for any growing business, especially regarding customer service and internal communication. For a business to flourish, you need a reliable and high-quality email host to ensure zero information losses or delivery delays. 

Features to Look in the Good Email Hosting Service Provider

Read on to explore the important factors you should consider while selecting the best email hosting provider in Australia.

1. Understand your Business Needs

Every business is unique and has its specific requirements and limitations. Hence, analyze and understand your business requirements before opting for the right email hosting in Australia. In this way, you can find the best migration plan. It assesses additional features like calendars, contacts, tasks, integration with other applications, and security measures, such as encryption, two-factor authentication, anti-virus protection, and more.

2. Security

Business communications contain confidential data that the recipient must access only. Any error in email security can lead to data breaches, unauthorized access, and even monetary loss. Hence, the security of your email hosting service provider should be your foremost concern when choosing the right option. To ensure maximum security, use an email hosting service that is compliant with Australian data security and privacy regulations. 

3. Administration and Operation

An ideal email hosting service provider gives businesses complete control over their email environment through round-the-clock office support, chat, and emails. They should also provide comprehensive support, from installation and troubleshooting to maintenance. A reliable email hosting provider should offer a reliable and intuitive web interface for users to create problem tickets within seconds, with which you can resolve the issue with their dedicated technical support team.

4. Flexibility and Compatibility

Business entrepreneurs cannot always compromise on employee productivity. Hence, they need an email hosting service provider who can provide enterprise-level solutions that sync with multiple devices to achieve streamlined operations. Even though the number of employees is a million, everyone should be able to access the calendars, contacts, and shared folders in a few clicks, despite their physical location.

5. Service Availability

Most businesses in the modern era function without any latency. Even an hour of email downtime may cost a profound loss, depending on the size and level of the organization. Therefore, you should choose the email hosting provider with a guaranteed 99.9 percent uptime. Despite the hour of the day, the trusted provider will ensure your email services are up and running while addressing any glitches as a priority. 

6. Pricing Models and Budget

When choosing the most reliable email hosting service, the pricing model is the pivotal element that demands careful consideration. Explore the intricacies of the pricing plans offered by different email hosting services to make better, informed decisions. Plus, it assesses specific requirements, including storage, user capacity, and other additional features, to strike the right balance between budget and quality. Remember that partnering with the best email hosting service that aligns with your cost-effective vision will bring you better productivity and seamless communication in the long run.

Wrapping Up!

We live in an era when email has remained a cornerstone of communication for years and will likely be ubiquitous for years to come. Many free email services are available for businesses but lack specialized features like central management for a proficient workspace.  

Opting for email hosting in Australia will allow you to store mails at a personalized domain and equip you with the efficiency to give you a professional edge to thrive in the competitive digital landscape. 

Frequently Asked Questions (FAQs)

1. What is email hosting?

Email hosting denotes an online service with dedicated servers for your email messages and related files/documents. For instance, when you receive an email to your site’s domain address, the email will be routed across the Internet and stored on the recipient server.

2. Do you need email hosting in Australia?

If you want to build a website for your business and require email addresses under the same custom domain name for seamless communications, contact partners/customers, and offer support, you need email hosting in Australia.

3. What are the benefits of email hosting in Australia?

When you opt for the best email hosting in Australia, you will benefit from faster performance, faster load times, reliable uptime, extra add-ons, and top-notch technical support.   

4. How do you differentiate between email hosting and domain?

A domain name indicates the address of your website. However, email hosting is the server that enables you to send and receive emails utilizing your distinctive domain name. Simply put, you require a domain name to set up your email hosting in Australia, but having a domain name doesn't mean you have automatically signed up for email hosting. 

5. How does email hosting work?

Email hosting in Australia allows you to have an email account that includes your domain name instead of the domain name of the specific email service provider. This means that with an email hosting service, your email address will be something like (yourname@yourdomain.com) instead of simple (yourname@gmail.com).