Sending a thank-you email after the interview is an excellent way to convey your interest in the open position and the company and your gratitude for the opportunity. Besides, when you send a thank-you email, the memory refreshes in the back of the interviewer's mind, and your email suddenly reminds the person of your interview.
So, imagine if the interviewer had a long day interviewing so many candidates. The interviewer might have forgotten how well the interview went or the good points about your resume. Sending the email reminds the interviewer of your candidacy, increasing your selection chance.
Regardless, it is again a good gesture, and the interviewers love receiving a thank you note via email. Moreover, data reveals that around 80% of hiring managers consider thank-you notes helpful when deciding between candidates.
If you are wondering why, the answer is simple. Sending a thank you note, no matter how the interview went, demonstrates a sense of professionalism. It is easy to teach technical skills to a candidate; however, when it comes to etiquette and manners, a candidate has to own them. The corporate world is all about professionalism, punctuality, and politeness.
Now, let's look at 20 thank you emails after interview templates so you can get an idea of what to write and how to write a professional email, which can boost your chances of candidature.
What is a Thank You Email?
As its name suggests, a thank-you email is a simple way of thanking the hiring manager via email. Now, it is just a small token of gesture, but it substantially influences your candidacy.
A thank-you email is a great way to show your interviewer that you are a professional and want to keep a good working relationship. In the future, it might also help you develop professionally, build goodwill for the brand, and expand your email list. So, no matter how you crashed the interview, please develop a habit of sending a thank you email afterward.
You must craft a well-formatted, error-free, and engaging email to demonstrate professionalism. That's why we have compiled a list of helpful email templates, whether you are applying for an internship or interviewing for a high school teacher position.
How to Send a Thank You Email After Interview | 20 Templates
Here are 20 thank-you email samples that you can use following an interview.
A Tip: Instead of just copying and pasting them, use these templates to create your own thank-you email after an interview. It is all about creating an impression about yourself, so it is best if you personalize the thank-you email to show how intrigued you were to get an opportunity to interview for the company.
1. Thank You Email (After An In-Person Interview)
Thank You for Scheduling My Interview
Subject: Thank You for Scheduling My Interview For The [Position Name] Role
Hello [Interviewer's Name],
I sincerely appreciate you giving me a golden opportunity to interview for the [Position Name] position at [Company Name]. It was a great experience to gain firsthand knowledge about the company’s strategy, challenges, values, and insights.
I really enjoyed our conversation, and after hearing about the potential responsibilities, my interest in this job opportunity has only been piqued. With my set of qualities and skills and my determination to deliver the best, I can make a major contribution to the company’s growth and boost productivity.
Your expectations and job role perfectly match the work I completed and the experience I gained in my former position at [Previous Employer] as [Mention Your Job Role], where I [insert STAR technique answer that highlights your contribution].
My experience and values are consistent with those of [Company Name], and I am thrilled to have a chance to join your team. Please get in touch with me at [email address] or [phone number] if you require any additional information.
I hope to hear from you soon.
Thanks, [Your Name]
2. Thank You Email After A Phone Interview
Thank You for Interviewing
Subject: I Had a Great Time Interviewing for [Position Name] Role on the Call
Hello [Interviewer's Name],
I am grateful that you took the time out of your day to set up a phone interview this morning. Learning more about the [Position Name] position at [Company Name] was a great experience, and I appreciate the context you provided on what the job role requires.
I'm looking forward to our upcoming virtual or in-person interview at your convenience. Please keep me updated on my candidacy. I hope you have a great day.
Regards, [Your Name]
3. Thank You Email After The Virtual Interview
Expressing Gratitude For Interviewing Me For the [Position Name] Job Role
Subject: Expressing Gratitude For Interviewing Me For the [Position Name] Job Role
Dear [Interviewer's Name],
I am grateful that you took the time to interview me for the job of [Position Name]. A face-to-face meeting would have been better, but I am glad that we got to connect through a virtual interview. It was a good experience as I got to understand the role's demands and the overall company culture.
I was especially interested in the part where we discussed [mention the specific points discussed in the interview]. It made me realize how my skills and experience can make a good contribution. It made me confident that I could bring justice to the job role.
It was also interesting to hear that [a specific point where your and the interviewer's points of view matched].
I look forward to hearing from you. Also, if you have any more questions or require clarifications, please don't hesitate to reach out to me. Here's my phone number [mention your phone number] and email ID [mention your email ID].
Once again, thank you for giving me an opportunity. Have a great day ahead.
Regards, [Your Name]
4. First-Round Interview Thank You Email
Thank You For Giving Me an Opportunity to Appear for the First Round of Interview For [Job Role]
Subject: Thank You For Giving Me an Opportunity to Appear for the First Round of Interview For [Job Role]
Hello, Mr/Ms [Interviewer's Name],
It was a pleasure to have our first interview with you today. I hope my enthusiasm and excitement for the role came through in our conversation. I really enjoyed it. Looking back on my career, I'm certain that my prior roles and qualifications guarantee that I will add value to your team.
I know this is the procedure's initial step, and I can't wait to find out how my application is doing. I'd like to move forward to the next interview round, which will be [mention the details regarding the next interview, like whether it will be a technical or HR interview]. I am prepared for what's coming next and waiting for this round's results.
Once again, thank you for allowing me to appear for the interview. I hope you have a great day ahead.
Warm Regards, [Your Name]
5. Thank You Email After a Second Interview
Expressing Gratitude For Giving Me a Chance
Subject: Expressing Gratitude For Giving Me a Chance
Hello [Interviewer's Name],
I enjoyed meeting you and learning more about the opportunity at [Company Name]. This interview round confirmed my desire to work for [Company Name] in the [Team Name] team. I enjoyed our conversation today.
I feel strongly about this position and the contributions I can make to [Company Name], particularly in [mention a specific area of interest or contribution discussed]. Your vision of [state one of their visions mentioned in the interviews] also resonates with me.
It would be my privilege to drive the company's productivity and play a significant role in its success. I eagerly await your ultimate decision regarding the job offer.
Thank you again for this opportunity.
Looking Forward, [Your Name]
6. Short thank you email after an interview
Thanks For the Opportunity
Subject: Thanks For the Opportunity
Dear Mr/Ms [Interviewer’s Name],
Thank you for meeting with me today. We had a great interview, and it was exciting to find out more about the position.
If you need any additional information from my end to proceed with the process or if you have any questions, don't hesitate to contact me. Here’s my phone number [mention phone number] and my email address [mention email ID].
I hope to hear from you soon.
Yours sincerely, [Your Name]
7. Thank you email after the final interview
Expressing My Sincere Gratitude For the Opportunity
Subject: Expressing My Sincere Gratitude For the Opportunity
Dear [Interviewer's Name],
It was amazing meeting you and the Panel for the interview. I was interested in learning more about the role, its opportunities, difficulties, and growth potential.
Although I am aware that you are still considering your options, I hope to hear from you soon.
Warm Regards, [Your Name]
8. Internal interview thank you email
Thank You - [Position Name] Interview
Subject: Thank You - [Position Name] Interview
Hello, Mr/Ms [Interviewer's Name],
I hope this email finds you well. Thank you for interacting with me today and for interviewing me for the [job role or position name].
Finding out more about the role, duties, and challenges was an awesome experience. I'm thrilled about the opportunity within the company and I'm ready to advance in my career.
Feel free to contact me at any time. I would be happy to answer any questions you have, and I'm looking forward to learning about the upcoming steps in the process.
Best Regards, [Your Name]
9. Thank You Email After Zoom Interview
Thanks for meeting with me - [Interview Name]
Subject: Thanks for meeting with me - [Interview Name]
Hello [Interviewer's Name],
I appreciate you taking the time to speak with me via Zoom today. I had a great time during our interview and was eager to learn more about the job. My qualifications and background set me apart as a standout candidate.
I would be interested in learning the next steps in the hiring process and would appreciate the opportunity to meet with you in person. If you need any more details or have any other questions, don't hesitate to contact me.
I hope to hear from you soon regarding the status of my application.
Yours sincerely, [Your Name]
10. Thank You Email To A Recruiter After An Interview
Thanks, Mr/Ms. [Recruiter Name] For Setting up an Interview for the [Interview Name] at [Company Name]
Subject: Thanks, Mr/Ms. [Recruiter Name] For Setting up an Interview for the [Interview Name] at [Company Name]
Dear [Recruiter’s Name],
I am grateful for setting up the interview with [insert name of company]. I was cheerful and enthusiastic, and the interview went well.
I'm eager to learn the interview's outcome and hope to hear from you shortly.
Yours sincerely, [Your name]
11. Thank You Email Following Interview With Multiple Interviewers
Thank You for Meeting With Me Today
Subject: Thank You for Meeting With Me Today
Dear [Multiple Interviewers Name],
I would like to express my gratitude to both of you today. It was a great chance to hear from you and learn more about your company and its possibilities. I hope I could answer all your questions, but if you need anything else, please feel free to ask.
It's clear how thrilled I was about the job. Based on my prior experience and qualifications, I could contribute to your team immediately.
Warm Regards, [Your Name]
12. Thank You for Email Requiring Clarification on Additional Queries
Thank You For Taking Out Time for [Job Role] Interview
Subject: Thank You For Taking Out Time for [Job Role] Interview
Hello [Interviewer’s Name],
It was a pleasure speaking with you today, and I hope my input was helpful. I had a great time discussing the skills you are looking for in the candidate and the responsibilities associated with the job.
During our conversation, we discussed several topics requiring additional clarification on reflection. I am mentioning some of the queries I had below, and it would be great if you could answer them.
If these queries can be explained or discussed much better in a meeting, please let me know a convenient time and mode of the meeting. I'd be delighted to connect with you.
Best Regards, [Your Name]
13. Thank You Email After A Group Interview
Thanks For the Group Interview: [Your Name]
Subject: Thanks For the Group Interview: [Your Name]
Greetings [Interviewer Name],
Today's group interview was fun, and I added something helpful to the conversations. I found it fascinating to learn about your business and your future goals. I left the interview with high hopes for the future.
Thank you for the opportunity and recognize that you might have further inquiries. I would be happy to continue the conversation if it becomes necessary or relevant.
If you want to talk again, please contact me at [phone number] or [email address]. I'm waiting to hear about the status of my application.
Thanks, [Your Name]
14. College Interview Thank You Email
Thank You For the Opportunity: [Your Name]
Subject: Thank You For the Opportunity: [Your Name]
Greetings, Mr/Ms [Interviewer's Name],
Meeting with you and the panel for my college interview was amazing. I learned a lot about the training program, the college, and the amazing opportunities it offers.
I have a wide range of personal interests and take great pride in my academic record. I could contribute positively to the campus community.
I'm aware that you are currently reviewing my application, and I hope to hear from you soon.
Yours sincerely, [Your Name]
15. Pharmacy Residency Interview Thank You Email
Thank You For the Opportunity: From [Your Name]
Subject: Thank You For the Opportunity: From [Your Name]
Dear Mr/Ms [Interviewer's Name],
Thank you for taking the time to interview me for the pharmacy residency position today. I am motivated by the opportunity to use the skills and knowledge I gained while attending pharmacy school in a public setting.
I became passionate about working with the public and applying my knowledge to make a positive impact on people's lives. I am eager to hear from you soon and am looking forward to learning about the next steps in the process.
Yours Sincerely, [Your name]
16. Teacher Interview Thank You Email
Thanks For the Interviewing Opportunity from [Your Name]
Subject: Thanks For the Interviewing Opportunity from [Your Name]
Hello, Mr/Ms [Interviewer's Name],
I appreciate you taking the time to interview me for the teaching position at your school today. It was a great experience to meet the team and learn more about the children, the team, and the role.
Since earning my teaching qualifications, I've worked in a number of demanding roles, encouraging children to reach their full potential. I think my background, education, and experience will make me successful in this position.
I'm eager to hear from you about the status of my application and would be pleased to answer any questions you have.
Warm Regards, [Your name]
17. Medical school interview thank you email
Thanks for the opportunity
Subject line: Thanks for the opportunity
To [interviewer's name],
I am grateful for the opportunity to meet with you today and have an interview regarding the medical school. I would be thrilled to have the opportunity to study with you, as your school has an amazing reputation.
I have focused on science throughout my academic career, and my passion for health care will help me acquire the abilities and knowledge required to work as a doctor.
I look forward to hearing from you and am always pleased to answer any questions you may have about the status of my application.
Warm Regards, [Your name]
18. Internship Interview Thank You Email
Expressing my Sincere Gratitude: [Name] Internship Opportunity
Subject: Expressing my Sincere Gratitude: [Name] Internship Opportunity
Dear Sir/Mam,
I am delighted about the opportunity and was very excited to attend today's internship interview. I spent time researching your organization and developing a personal passion for your mission, which I hope was evident during the interview.
I'd like to know how my application is progressing and if I was able to get an internship. If you need any additional information from me or if you have any questions, don't hesitate to get in touch.
Yours Sincerely, [Your name]
19. Thank You Email After The Administrative Assistant Interview
Administrative Assistant Interview: Thank you for the Golden Opportunity
Subject: Administrative Assistant Interview: Thank you for the Golden Opportunity
Dear Sir/Mam,
I am writing to express my gratitude for meeting you and the team today. My excitement during our conversations was evident because I was intrigued to learn more about the administrative assistant position.
I have a strong desire to assist others, and my background and abilities make me a valuable addition to your group. My strong academic background sets the foundation for my future development.
I think your school is the best place for me to reach my full potential. I'm eager to hear from you regarding the status of my application.
Best Regards, [Your name]
20. Panel interview thank you email
Thanks for the panel interview
Subject: Thanks for the panel interview
Hello [interviewer's name],
I'm sending this to express my gratitude for the panel's time today. The interview provided a wonderful opportunity for me to discuss my qualifications and experience as well as to learn more about the company and the position.
I hope that I have addressed all of your inquiries, but don't hesitate to contact me if you have any more queries or need any more information.
I can't wait to find out about my application's status and the subsequent steps in the procedure.
Warm Regards, [Your Name]
Wrapping up,
It's essential to send a thank-you email soon after the interview. This is your chance to differentiate yourself from the competition and express your interest in the job.
The hiring manager will value your consideration, and it will be a deciding factor in their hiring decision. The recipient will react to your note of thanks in a particular way.
You can write an outstanding thank-you email by using the thank-you email after the interview examples. You can stand out and accomplish your objectives by writing a short and personalized thank you email, which creates an impression in the recipient’s mind that you are actually interested in this position.
Frequently Asked Questions
1. When should I send a thank you email following the interview?
It is common to send a follow-up email with gratitude within 24 hours. However, do not send the email soon after the interview. If the interview was in the morning, send the email in the evening. However, if the interview was in the afternoon, you can send the email later in the day or the next morning.
2. What is the importance of sending a thank-you email?
Delivering a thank-you email is essential because it confirms your interest in the job, enables you to answer any further inquiries the hiring manager may have about your qualifications or experience, and helps you make a good impression.
To put it briefly, a well-written thank-you email makes you stand out from the competition and raises your chances of receiving an employment offer.
3. How do I write an effective thank you mail after an interview?
Keep the following things in mind while writing a thank-you mail after an interview:
Make sure your subject line is straightforward, concise, and clear.
Always address your interviewer by name at the outset of your thank-you email. It will personalize the message and highlight your soft skills if you can recall their name.
Thank the interviewer for their time. Specify the position you're applying for and include the company name in the opening paragraph of your email. This will help them remember you, as many hiring managers are conducting simultaneous interviews for several positions.
Then, you must reiterate your interest in the position and your qualifications for it based on your experience, education, and skills.
4. Which mode of communication is better to say thank you after the interview?
Most job seekers think slipping into the hiring manager's LinkedIn DM, sending a WhatsApp text, or personally messaging the hiring manager's phone number will be suitable. However, that's not the case. The most professional way is to send a thank you email after the interview to express your gratitude and interest.
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