Email is a common tool used by Americans for scheduling tasks, exchanging important information, and building connections. According to a 2021 Adobe study, Americans read their work emails for 149 minutes every day, which constitutes over 5% of the day. You can save valuable time with an effective email service that has useful features.

The location of an email server matters when it comes to purchasing an email hosting plan from a service provider. If you purchase a hosting plan with data centers in foreign countries, then the foreign country prioritizes local traffic before international. It can cause unnecessary delay. 

That’s why, if you have a business registered in the USA, then it is best to look for USA–based email providers. Similarly, it goes the same for all businesses registered in different countries. For instance, if you have your business registered in the UK, then you should choose UK-based email hosting.

Before choosing an email service provider for your business or personal needs, it is important to investigate your email account possibilities. This article covers the top 10 USA email service providers for small businesses, their distinctive features, and tips on selecting the best one.

List of Top USA Email Providers 

Here are the top 10 USA email providers to choose for your business:

1. Neo

Neo is a USA email service provider that offers business email addresses. Strong features and a personalized email address are just a few of the platform's numerous benefits that help small businesses build their brands. Neo's straightforward interface makes it easy to use, and its dependability ensures that your business grows successfully.

For those without a personal domain, Neo offers a one-page website and business email with a free domain. These features help build credibility and a brand identity.

Features:

• Provide a professional email address with a .co.site extension.
• A free one-page website with contact forms and social media integrations that match the user's domain is provided.
• Users can receive notifications when their emails are opened due to the addition of Read Receipts.
• A feature in your priority inbox that groups and highlights the emails that are most important to you in a separate tab.
• Email templates are available, allowing users to store regularly sent emails for later use.
• With the Send Later feature, users can compose an email and schedule its delivery for a specific time.
• Follow-up Reminders offer gentle pushes to motivate a follow-up if there is no response.
• Neo Bookings is an appointment scheduler that facilitates seamless calendar management. 
• Its AI email writer, Smart Write, creates personalized emails as per the prompt.  

Pricing

There are three plans available 

• Starter: $1.99 per mailbox per month
• Standard: $3.99 per mailbox per month
• Max: $7.99 per mailbox per month

2. Gmail

Gmail is one of the most widely used USA email clients and doesn't require any introduction. A Gmail account comes with various additional features that boost productivity, such as a successful invoice email strategy.

Gmail offers a user-friendly experience with its powerful organizational tools and intuitive user interface. You can concentrate on what really matters because your inbox remains clutter-free due to the strong spam filtering system for spam protection. 

Features

• Google Drive, Google Photos, and Gmail are all integrated with 15 GB of storage for personal email and 30 GB for business use.
• Capabilities include advanced spam filtering.
• Extremely safe and prompt in sending out alerts in the event of questionable activity.
• Most websites only let you sign in with your Gmail address. Therefore, owning one can offer these benefits in addition to its email service.

Pricing

It is free for a personal account, whereas the monthly business plans are divided into:

• Business Plus: $21.60/user per month
• Business Standard: $14.40/user per month
• Business Starter: $7.20/user per month

3. Yahoo Mail

Yahoo Mail, one of the first email services, has the largest storage capacity available, focusing on 1 TB for personal and business use, including attachments. Despite previous data breaches, the platform offers enterprise-grade security with data encryption inside mailboxes. It is perfect for individuals and businesses that require a lot of email storage, especially for those who handle large attachments. 

Features

• 1 TB of storage for attachment-rich personal and professional emails.
• Encryption of mailbox data and enterprise-grade security.
• Despite past data breaches, it offers additional security features.
• Options for customization to create a unique user experience.
• Automated solutions for managing a clutter-free inbox.
• Integration of a calendar for easy scheduling of meetings.

Pricing:

• Yahoo provides both a paid and free version.
• Yahoo offers business mail (Turbify) for $1.19 per month.

4. Microsoft Outlook 

With features similar to Gmail, users can enjoy seamless file sharing, document editing, video calls, shared calendars, focused inboxes, and cross-device accessibility. If you have already spent money on Microsoft apps, using an Outlook email provider can offer a well-integrated experience.

Features

• It offers 50 GB of storage for Microsoft 365 subscribers and 15 GB for personal email storage.
• Get better data protection with enterprise-grade security and data encryption in your mailbox.
• Free usage of Microsoft Office applications.
• Integrated calendar to monitor arranged meetings.
• Microsoft To-Do for task management.
• The option to use Skype straight out of your inbox.

Pricing

Creating a personal account on Outlook is free of cost. There are three monthly Microsoft 365 plans available for business:

• Business Premium: $22/user per month
• Business Standard: $12.50/user per month
• Business Basic: $6/user per month

5. AOL

AOL Mail is easily accessible and can be used to send, receive, and organize emails. It can be accessed on a PC using a web browser and on iOS and Android phones. Thanks to this convenient accessibility, users may check their emails more easily from a number of accounts, including Outlook, Gmail, and Yahoo. 

Features

• It has virus protection built in, and you can stay organized with the AOL panels.
• Additionally, AOL offers a special reading pane mode that allows you to read emails without ever leaving your inbox and putting them aside.
• AOL supports POP and IMAP protocols. You can download emails from AOL and view them offline.
• Although AOL is not elegant, it is ideal for sending and receiving emails. Its best feature is its limitless storage.  

Pricing

The business plan of AOL is starting from $3.49/user per month.

6. HubSpot

HubSpot is a US-based email provider established in 2006 to enhance email marketing. With a range of email marketing options at their service, businesses can create beautifully designed, highly tailored, and conversion-optimized email campaigns. In their library of resources, they even have plenty of e-books and courses on email marketing that will show you how to use HubSpot to craft beautiful email campaigns. 

Features

• Email marketing software from Hubspot can be used to create, customize, and improve marketing emails.
• Users can alter the email's layout, call to action, and other elements.
• It allows you to create campaigns with expert designs that are visible and accessible on any device.

Pricing

Hubspot provides a Marketing Hub plan with two different price tiers.

• The professional is $800 per month.
• The enterprise is $3600 per month.

7. Mail.com 

Founded in 1995 and situated in Philadelphia, Mail.com provides both free and paid email services that feature two-factor authentication and SSL encryption. It stands out due to the large selection of more than 100 domain names. The service provides 65 GB of email storage.

Features

• Mail.com is a web-based email provider that offers a wide range of domain names.
• It offers an integrated antivirus program to safeguard your emails.
• It is simple to access on a variety of devices.
• Mail.com lets you store files online and import and export information in the ICS and CVS formats.

Pricing

Mail.com offers three plans.

• $9.99 for three months 
• $29.99 for twelve months
• $47.87 for twelve months with 110 GB cloud

8. IceWarp

IceWarp is a USA email provider considered by SMEs seeking growth through email and other assistive tools. The service provides an extensive feature set that can improve operational efficiency for businesses.

The service provides excellent features for improved email organization and teamwork. Their key features will grab your attention and assist you in making more informed decisions about acquiring a custom email hosting service.

Features

• It incorporates chat, email, and teamwork tools.
• ActiveSync is used for mobile synchronization.
• Real-time communication that allows for task creation and file sharing.
• Real-time collaborative editing is available in an online office suite.
• It has sophisticated anti-spam, anti-phishing, and antivirus protection.
• It permits the integration of apps from third parties.
• It offers one TB of storage and a 200 GB mailbox.

Pricing

• Startup: $15 per 10 users per month.
• Business: $3.5 per user per month

9. Twilio SendGrid

Another reliable cloud-based SMTP provider based in Denver, Colorado, Twilio SendGrid, makes it simple for users to send emails without setting up or maintaining email servers. It also includes built-in reputation monitoring tools and provides real-time analytical data.

Features

• It offers dependable email delivery for transactional emails.
• SendGrid uses email APIs to integrate with other applications.
• It has tools for drafting and distributing email campaigns.
• It has pre-made templates that can be altered.
• It does comprehensive analyses of email performance.
• Assistance can be obtained from a knowledge center and technical support.

Pricing

• Free: $0/month
• Essentials: Starts at $19.95/month
• Pro: Starts at $89.95/month (custom plans are also available).

10. Rackspace

Rackspace is a USA email service platform that provides business-class email hosting services for small businesses. It is ideal for consumers looking for dependable email servers capable of managing their email marketing campaigns. 

Features

• It has simple migration to the service and setup.
• It also provides a defense against viruses and spam.
• It is compatible with Microsoft Office programs.
• The dispersion of data centers across several sites improves performance.
• Support is available 24/7 to help you if you encounter any issues with your email hosting.
• It offers 25 GB email boxes.

Pricing

• Rackspace Email: $2.99 per user/month
• Rackspace Email Plus: $3.99 per user/month
• Add Archiving: $6.99/user per month

Comparison Table & Our Review

Wrapping Up

Although navigating the world of email hosting can be intimidating, small businesses can greatly benefit from it. With the correct USA email hosting provider, you can guarantee that your communication channel is always open, safe, and effective. Whether you want to manage your email or the entire team, choosing the best service provider can offer you a strong email system.

Neo is one such email service provider, leaving no stone unturned in offering users the best services with its exciting features. Visit the website to learn more about its services.

Frequently Asked Questions

1. How to select the Best USA Email Provider?

To make sure the best email provider fits your needs, a number of factors need to be taken into account. Here’s what you can consider: 

• Take into account the email provider's storage capacity.
• Select an email provider with a user-friendly interface that is simple to use.
• Make sure the email client and devices you use are compatible with the email provider.
• Verify whether POP3 and IMAP are supported.

2. What qualifies as a professional or business email?

Professional emails are different from those that are included with other services, such as Gmail or Outlook. If not more, a business email service must enable you to set up email accounts on a custom domain and provide phishing and anti-spam screening.

3. Neo or Outlook: Which is better for business email?

Neo works better for business email for most enterprises. It is modern, user-friendly, intuitive, and designed to facilitate communication and teamwork. Neo is ideal for independent contractors and small businesses since it includes AI-powered email writing tools and supports a growth suite to boost email campaign management. Outlook is an excellent option because of its unique capabilities as well, which include the ability to set up complicated workflow automation and use quick sections and templates to save time.